Office administrator

As a key member of our team, the Workplace Coordinator plays a pivotal role in delivering exceptional client experiences and on-site workplace services.

This dynamic role requires someone who can build strong relationships with stakeholders, respond to feedback, and assist in coordinating office premises.

* Deliver key on-site administration services for offices across AU & NZ.
* Develop strong connections with stakeholders, engage with feedback, and coordinate office logistics.
* Set up meeting rooms, arrange furniture, audiovisual equipment, and prepare materials.
* Organize catering services for meetings, events, and workplace functions.
* Liaise with IT to coordinate technical support for meetings.
* Process mail receipt, identification, processing, and distribution.
* Drive digital influence by scanning incoming mail/cheques to a digital mailbox and maximizing digital correspondence distribution.
* Conduct regular floor walks to ensure workspaces are operational and meet workplace standards.
* Securely destroy scanned correspondence and store according to record management regulations.
* Arrange courier services for outgoing mail and packages.
* Redirect PO box correspondence to the appropriate centers.
* Handle legal documents carefully, ensuring proper filing and routing.
* Track and investigate lost items, coordinating with carriers as needed.
* Support other functions as necessary.

Desired experience and technical skills:

* Well-developed interpersonal skills and ability to manage relationships with key stakeholders.
* Time management and project management skills, with ability to meet deadlines and coordinate others.
* Previous corporate experience.
* Strong Customer Service focus.
* Strong PC literacy and ability to manage daily activities using various systems.
* Mail function experience.
* Problem-solving skills and capacity to deal with ambiguity.
* Strong communicator with good presentation skills and verbal/written communication skills.

As a valued member of our team, you will have the opportunity to develop your skills and expertise in a dynamic and supportive environment.

With a focus on providing exceptional client experiences, we are committed to helping you succeed in your role and achieve your career goals.

We offer a range of benefits and opportunities for growth and development, including:

* Professional development opportunities.
* Competitive remuneration and benefits package.
* Collaborative and supportive team environment.
* Opportunities for advancement and career progression.

If you are a motivated and experienced professional looking for a new challenge, we encourage you to apply for this exciting opportunity.

We look forward to hearing from you and learning more about your qualifications and experience.

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