About the Opportunity
Moda Engineering is seeking a highly organised and experienced professional to lead the administrative and operational functions of our head office. This role is integral to the daily coordination of activities, compliance, HR support, and executive assistance, ensuring smooth internal processes and strong external stakeholder engagement.
This opportunity is ideal for a professional with a proven track record in administration, team coordination, and compliance within engineering or technical environments.
Key Responsibilities:
Contributing to the planning and review of services by setting priorities and service standards to ensure the smooth running of operations.
Allocating resources, space, and equipment effectively to support business needs and project demands.
Assigning tasks and monitoring the performance of staff to ensure operational targets and quality standards are met.
Managing records, quality control, accounts, and documentation to ensure accuracy, confidentiality, and compliance with regulatory requirements.
Liaising with professionals, clients, and stakeholders to coordinate office business and facilitate the resolution of any operational issues.
Ensuring the maintenance of equipment and the procurement of supplies to support daily activities.
Overseeing compliance with occupational health and safety regulations, promoting a safe and healthy work environment.
Supporting marketing and business development activities, including social media communications;
Ensuring all office activities comply with relevant legislation, policies, and procedures.
Coordinating personnel activities including recruitment, onboarding, promotions, performance management, payroll assistance, training, and staff supervision.
Organising and attending meetings, conferences, and company events.
Performing internal auditing duties to ensure adherence to internal controls and continuous improvement of office processes in alignment with ISO:9001.
Requirements for the Role
A Diploma or Advanced Diploma in Business Administration or a related discipline (or equivalent experience).
Minimum of 2 years' experience in an operational or leadership role.
Strong organisational and time management skills.
High level of written and verbal communication skills.
Proficiency in Microsoft Office and relevant business systems.
Ability to manage competing priorities and work independently.
Experience within engineering, construction, or mining services sectors;
Familiarity with ISO 9001 and/or ISO 45001 standards;
Previous experience supporting Directors or senior management.
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Your application will include the following questions:
* Which of the following statements best describes your right to work in Australia?
* How many years' experience do you have as an office manager?
* How many years' experience do you have in Human Resources (HR)?
* Do you have experience in administration?
* Have you worked in a role which requires a sound understanding of OH&S/WHS?
* How many years of payroll experience do you have?
* How many years of recruitment experience do you have?
* Do you have previous invoicing experience?