Administrative Support Specialist
Our team is seeking a highly skilled and organized Administrative Support Specialist to join our Property Valuations team.
The successful candidate will play a critical role in supporting the Directors and broader team through seamless coordination, technical document support, and high-level administration.
Key Responsibilities:
* Managing the setup of new valuation jobs and coordinating workflow and task allocation across the team
* Assisting with the preparation of valuation reports, including populating and formatting the front end of documents, setting up calculations, and supporting layout consistency
* Conducting property-related research, such as title searches and planning information, to support valuation work
* Managing and monitoring of emails, diary scheduling, meeting and conference room bookings, catering, and video conferencing arrangements
* Creating and reconciling expense reports on behalf of Directors, including entry of receipts and supporting documentation
* Organising travel arrangements including flight and accommodation bookings, car hire and other transport logistics
* Coordinating team meetings, marketing activities, internal events and managing team-wide resources and logistics
* Providing general administrative support to the wider team including document preparation, word processing, data entry, Excel formatting and PowerPoint presentation development
* Supporting the coordination and production of tender responses and other formal documents under tight timeframes
* Assisting with monthly invoicing processes for the team and supporting Directors with timely billing coordination
* Providing a high level of technical support across Microsoft Office Suite, the Practice Management System (BST), and expense management tools
* Undertaking other administrative duties as required to support the smooth running of the team
About You:
* Demonstrated experience in a similar role supporting multiple stakeholders
* Excellent knowledge and skills in Microsoft Office suite of products (Word, PowerPoint and Excel in particular);
* Experience using the systems - BST desirable
* High proficiency in both spelling and grammar
* Exceptional time management and organisational skills
Why Us:
We are committed to fostering an inclusive, flexible, and diverse work environment.
Benefits include salary continuance insurance, generous parental leave policy, health & wellbeing programs and more.