About the Role
We are seeking an Administrative Assistant to provide high-level administrative support to our Safety, Fleet & Facilities team.
Key Responsibilities:
* Work with the Divisional representatives and Finance Team to accurately allocate costs for tasks managed by the Safety, Fleet & Facilities Team.
* Raise, receipt and close purchase orders - matching invoices with purchase orders, ensuring all financial transactions are accurate and aligned.
* Prepare expense reconciliations as directed.
* Undertake electronic and manual document management.
* Assist with the Fleet and Facilities Management function including making travel arrangements for the Team and external suppliers.
* Working within the Maintenance Team, provide regular scheduling of compliance tasks, for ALPA owned and managed properties in extremely remote locations.
* Maintain employee permit applications.
About You
* Previous experience in a finance role with proven ability to prepare expense reconciliations, purchase orders, generate and receipt invoices.
* High level organisation skills.
* Exceptional written and oral communication skills that can be adapted to meet the needs of people from all education levels, language abilities, and ethnic origin.
* Excellent relationship building and interpersonal skills.
* Understanding of procurement processes.
* Intermediate to advanced Microsoft Office Suite skills and experience.
What's on Offer
* 5 weeks annual leave + 17.5% leave loading.
* Ability to travel to remote First Nations communities.
* Free domestic & international travel insurance.
* Free parking onsite.