Overview
Maternal and Child Health Administration Support – permanent part-time role (16 hours per week: Mondays and Thursdays) in Colac, Victoria.
Located within two hours south-west of Melbourne; Colac Otway offers a diverse lifestyle with opportunities in primary industries, tourism, and community services.
We are seeking a friendly, enthusiastic person to join our Maternal and Child Health team.
Responsibilities
Provide high level administrative support to the Maternal and Child Health services, ensuring smooth and efficient service delivery.
Maintain confidentiality and uphold privacy standards in handling personal data and internal communications.
Become competent in the use of CDIS software, including calendars, appointments, group processes and reporting.
Manage incoming birth notifications, input data into the CDIS system, and arrange the first five appointments.
Handle incoming calls with courteous and effective communication, and follow-up as required.
Order, collect and display health information, library books and pamphlets for the centres; prepare fact-sheets, home visiting forms, information and health packs for parents.
Prepare venues for parent group meetings and maintain the Maternal and Child Health information on the Council website.
Provide support to nurses in the use of electronic record management systems (Content Manager) and Windows-based programs.
Prepare agendas and take minutes at meetings as required; undertake general administrative activities.
About You
Demonstrated administration skills and experience in an office environment.
Strong time management and ability to be responsive and flexible to work demands.
Demonstrated initiative, innovation and continual improvement of processes and projects.
Well-developed written and verbal communication and interpersonal skills.
Excellent computer skills and experience producing and publishing documents in printed and electronic formats.
Current Working with Children Check.
Current Victorian Driver's Licence.
Salary and Benefits
Salary information: $34.02 to $35.84 per hour plus superannuation.
How to Apply
Applications close on Friday 12 September 2025 at 11:59pm.
For questions about the position, contact Diane Earl, Coordinator Maternal and Child Health, at 03 5232 9400 for a confidential conversation.
Download and review the Position Description including the Key Selection Criteria.
Information to be included with your application:
Letter of application
Current resume
Key Selection Criteria responses
Submit your application.
Colac Otway Shire Council is a child safe organisation and is committed to creating a diverse environment and is proud to be an equal opportunity employer.
Job Details
Seniority level: Entry level
Employment type: Part-time
Job function: Health Care Provider
Industries: Government Administration
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