We are urgently seeking an experienced Executive Assistant – Paralegal for a full-time upcoming temporary assignment to support the Legal Services Section with a local government department located in Ipswich. You will manage and implement a variety of executive administrative, project, research and paralegal tasks which assist in facilitating the proficient operation of the General Counsel and the Legal Services Section, in compliance with relevant legislation, policies, procedures and guidelines.
Key Responsibilities
* Represent Council in simple legal matters where the jurisdiction allows the appearance of non-solicitors e.g. QCAT and other tribunals.
* Prepare, compile, and manage briefs to external Counsel, law firms, expert witnesses, and respondents/defendants.
* Draft and file a range of legal documents, including Complaints and summonses, Overdue rates claims and Other simple court or tribunal documents.
* Manage minor legal enquiries using approved precedents and templates.
* Coordinate and respond to Warrants, Subpoenas, Notices to Discover, and Notices of Non‐Party Disclosure.
* Manage confidential and sensitive information with discretion and professionalism.
* Assist with project coordination, research tasks, reporting, and general office management.
* Coordinate administrative systems, workflows, and processes to support the Legal Services Section.
* Ensure compliance with internal policies, procedures, and legislative requirements in all administrative and legal support activities.
Qualifications and Experience
* The proven ability to bring a combination of legal knowledge, administrative capability, and strong organisational skills.
* Suited to someone who can work independently, exercise sound judgment, and communicate effectively with internal and external stakeholders.
* Strong written communication and document‐drafting skills.
* Maintain sensitivity and confidentiality as appropriate in relation to business conducted by the General Counsel and Legal Services Section.
* Ability to manage competing priorities in a fast‐paced environment.
Due to the nature and responsibilities of this position, consent to a national criminal history check will be required prior to any offer of employment being made (and any record of disclosable court outcomes or pending charges will be considered based on relevance to the position being applied for).
Based on current business needs, we anticipate that this temporary assignment will be required for an initial period of 4 months with potential for extension. The casual hourly rate is $64.98 (plus superannuation). This is a great opportunity to work with a local government department in a professional, legal services focused environment.
For more information, contact Sharyn on 3812 2920 or email sharyn@topoffice.com.au.
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