Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1526633
Location Profile
Strathmore Secondary College is situated between Pascoe Vale Road and the Moonee Ponds Creek in the northern suburb of Strathmore. The school was founded in 1957 with 186 students. The population has grown considerably and now the school draws the majority of its population of approximately 2,000 students from within the designated neighbourhood area bounded by Strathmore Heights, Pascoe Vale and Essendon.
Strathmore Secondary College employs a total of 290 teaching and non-teaching staff. In such a large school facilities and space are at a premium. The students are placed within one of six school teams vertically structured across Year 7 - 12 and are supported by core teachers in Faculty Areas. Junior school team leaders and coordinators work closely with Year 7 / 10 students, teachers, and parents to develop positive relationships to support student learning. VCE leaders and team coordinators, supported by a VCE Administration officer and Careers Coordinators, work with Year 11 and 12 students to achieve outstanding results so students reach their desired pathways. Outcomes for Strathmore Secondary Students are positive with VCE results well above the state average in VCE study scores.
Strathmore Secondary College provides a learning environment that is both inspiring and nurturing. The college welcomes young people and provides a stimulating, respectful and innovative environment in which learning is valued. The school values are at the core of student life (PRIDE values; Perseverance, Respect, Integrity, Diversity and Excellence). The students are supported by an experienced student wellbeing team.
At a wider community level, Strathmore Secondary College works cooperatively with other schools and educational providers within the Moonee Valley district to ensure that the educational needs of all students are met by the provision of a range of educational pathways.
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
The International Student Program Homestay Coordinator will oversee all of the International student homestay requirements, in line with the Department of Education International Student Program policies and regulations.
* Attend enquiries from prospective homestays
* Monitor and update homestay program databases regularly with required information and in line with Department of Education (DE) International Student Program (ISP) requirements, including but not limited to: Homestay database; WWCC & Identity database; Homestay responsibility agreement & punctuality contact database; and Child Safe Code of conduct database
* Regularly check current validity of Working with Children Check at DOJ check status, in line with DE - ISP requirements
* Send WWCC renewal reminders to homestays
* Follow up with homestay providers on outstanding mandatory documents
* Assist and monitor students who are turning 18 in WWCC application as required
* Enter homestay profile data in the Department of Education VISIT system
* Prepare Homestay Responsibility Agreements for homestay and students
* Send fully signed Homestay Agreements to parents
* Distribute homestay invoices to parents & students
* Organise homestay documents for visits to new homestay applicants
* Prepare inspection list and Site visit checklists for half-yearly visits to current homestays
* Complete Site visit checklists and enter inspection comments in the homestay database for reviews
* Send Homestay documents and Child Safe information to all homestays/carers, students, and parents
* Contact parents about homestay issues and advise them of homestay change
* Assist the International Student Coordinator (ISC) with the Change of welfare procedure and IED Change of Welfare Options paperwork as required
* Prepare and send new arrival/enrolment advice to parents/agents for incoming students
* Assist ISC with arrival/ reception support when required
* Liaise with the Finance Manager regarding invoice payments for overseas parents & follow up; invoice payments to homestay local parents and follow up; and maintain the databases.
* Work with the front office administration team and International Student Coordinator regarding student enrolment on CASES, the master database, RTP processes and student application status via VISIT
* Support in written and verbal communication with various stakeholders within the program in particular in relations to VISA requirements, school disbursements, student progress & compliance requirements.
* Monitor holiday register including holiday form, itinerary and parent consent
* Contact incoming students/ parents/ agents regarding incoming students visa grant status and specific homestay requirements
* Support the ISC with new enrolment update with system managers notify VASS, library, timetable and Compass
* Assist the ISC with any required tasks
* Any other duties as required and directed by the Principal
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) viamarrung@education.vic.gov.au.
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Applications close Wednesday 20 May 2026 at 11.59pm
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