We are seeking an experienced Administrative and Operations Assistant to join our growing team.
• Part-time role with flexibility to increase hours when required
• Diverse, hands-on role across administration, finance and operations
• Established and growing local business with supportive team culture
About Us
Total Maintenance Solutions is a well-established and growing maintenance services company providing Electrical, Auto Doors/Gates, Plumbing and Building services across Geelong, Bellarine, Surf Coast and surrounding regions.
We work with major facilities maintenance providers, commercial clients, and local businesses, delivering reliable, high-quality service and building strong, long-term relationships.
Based in North Geelong, we are continuing to grow and are seeking an experienced Administrative and Operations Assistant to join our team.
What's on Offer
* Career Development - Genuine opportunity to grow and develop within the business
* Supportive Environment – A team that values collaboration, reliability and accountability
* Culture – A family-oriented business that promotes a strong sense of belonging and teamwork
* Flexibility & Security – Part-time role with the opportunity for additional hours during peak periods, offering stability and long-term opportunity
About the Role
We are seeking a highly organised and proactive Administrative and Operations Assistant to support the day-to-day running of the business. This is a varied, fast-paced role that includes administration, scheduling, finance support and customer service.
This position is part-time, with the expectation that the successful candidate will be flexible and available to increase hours to cover staff annual leave, RDOs, and busy operational periods when required.
Exposure to all administrative aspects of a small business, along with experience in trades or service-based industries, will be highly regarded as it will support a quicker understanding of our operations. Strong Microsoft Office skills, along with excellent organisational and time management abilities, will also be highly valued.
Key responsibilities of the role include:
• Scheduling and coordinating technicians and job allocations using SimPRO
• Managing staff leave, RDOs and on-call rosters
• Processing accounts payable and receivable using Xero
• Invoicing, payment follow-ups and general finance administration
• Assisting with payroll, timesheets and compliance requirements
• Preparing quotes, creating jobs and managing purchase orders
• Monitoring job progress and supporting operational performance
• Providing customer service and acting as a key point of contact
• Maintaining accurate records, documentation and systems
• General office administration and support tasks
This role is available for an immediate start and is offered on a part-time basis, with remuneration aligned to the candidate's skills and experience.
About You
We are looking for someone who is organised, proactive and thrives in a fast-paced environment.
You will have:
• Minimum 3 years administration experience
• Experience in scheduling or job coordination
• Experience using Xero or similar accounting software
• Strong Microsoft Office skills
• Excellent communication and customer service skills
• High attention to detail and ability to manage multiple tasks
• Flexibility to increase working hours when required
Highly desirable:
• SimPRO experience
• Experience in trades, maintenance or service-based industries
If this sounds like you and you are as excited as we are by this opportunity, then we would love to hear from you!
To Apply
Please submit your resume and a cover letter telling us why you will be a great fit for the role. Applications will be assessed as they are received.