Greenhill & Co. Australia, part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments. Summary: Provide administrative support to Managing Director(s) and members of the team Responsibilities Manage complex calendar(s) via Outlook Schedule meetings and coordinate details such as catering needs, guest meet and greet, meeting rooms and video connectivity if applicable Coordinate domestic and international travel arrangements including flights, hotels and ground transportation Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status Function as a gatekeeper. Answer phone lines, screen calls and deliver detailed messages Participate in business unit projects as assigned by management including HR, Recruitment and Event Planning Partner, collaborate and coordinate with administrative team; provide back up as needed Oversee general office needs such as ordering supplies, mail distribution and maintaining meeting rooms and kitchens Revise, print and bind PowerPoint presentations Requirements Minimum of 5 years of experience within legal or financial services a plus Familiarity with Concur, prior experiences with managing travel and expenses Microsoft Word, Excel, Outlook proficiency Exceptional interpersonal and written / verbal communication skills Positive, consistent professional attitude. Works well under pressure Ability to multitask, prioritise, and respond timely in a dynamic environment Attentive to details, extremely organised Adapts well to change, keen sense of urgency, eager to assist with duties and take initiative when called upon on last minute’s notice Team player – willingness to assist others and collaborate with bankers, IT, HR etc. Mizuho | Greenhill may expect additional assignments, duties or responsibilities of this position. Job description is subject to change at manager’s discretion. Salary offers are based on a wide range of factors including relevant skills, training, experience and education. In addition to salary, successful candidates are eligible to receive a discretionary bonus. Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC .