About Bay Building Group
Bay Building Services is a market leader when it comes to insurance building in Australia, operating offices throughout VIC, TAS, NSW, ACT, QLD, SA & WA. For more than 30 years we have specialized in repairs to domestic and commercial properties damaged through insurable events such as fire, storm, flood, impact and malicious damage.
Our company places a strong emphasis on building long-standing working relationships. More than just a business, we maintain a caring attitude towards all our employees, understanding and encouraging staff commitments to family and leisure. We appreciate that all our people are vital links in the chain and without them we would not be where we are today.
About The Role
This role forms part of the Permit Wise function and plays a critical role in ensuring BBG's national pre-construction activities are delivered accurately, efficiently, and in line with all building, planning and regulatory requirements. The successful applicant will work closely with Construction, Estimating, Legal/Compliance and Finance teams, as well as Certifiers, Councils, Engineering consultants and other regulatory bodies.
This position requires pre-construction compliance and regulatory approval experience, including familiarity with building permits, planning processes, engineering documentation, DBI/HOW/BWI requirements and associated compliance risks. This is a compliance-driven, approvals-focused position with a remit that is distinctly different from BBG's claims administration and customer coordination roles.
About The Role
The Compliance Officer is responsible for processing and coordinating a broad range of pre-construction approvals, including:
• Building Permits
• Planning Permits
€¢ DBI/HOW/BWI (warranty Insurance)
• Asset Protection
• Engineering approvals
Interim Reporting Line:
This position will report directly to the Executive Director | Corporate Services during the transition period as we uplift national permit and compliance processes.
Key Responsibilities Include
Action DBI/HOW/BWI and Building Permit requests within 24 hours of receipt
Prepare, track and manage associated approvals (Asset Protection, Planning, Engineering)
Maintain accurate permit and insurance registers
Liaise proactively with Councils, Engineering consultants, Certifiers and internal teams
Issue purchase orders and submit required documentation to Accounts Payable
Support compliance checks and internal audits
Proactively audit WIP to ensure compliance to State based contract & BWI requirements
Identify improvements in workflow, documentation quality and process discipline
As required, support Trade Services compliance activities and compliance tasks within the broader Corporate Services compliance remit.
Knowledge And Experience
• Strong communication and stakeholder management skills
• High level of organisation, accuracy and attention to detail
• Ability to work autonomously and exercise sound judgement
• Experience in residential building, insurance building or pre-construction administration
• Understanding of DBI/HOW/BWI, building codes and compliance obligations (or willingness to learn)
• Competency in Microsoft Office and workflow systems
• Familiarity with permit workflows and building/compliance risks
Additional Capability Requirements:
• KPI-focused mindset with the ability to meet fast turnaround expectations
• Proactive follow-up with external contractors and consultants to minimise delays
• Ability to work under pressure, managing multiple deadlines and workflow peaks
• Strong resilience and accuracy in a time-sensitive, compliance-driven environment
• Auditing capability to support uplift of pre-construction compliance
If this ad appeals to you, please apply by submitting your resume and cover letter outlining why you're suitable for the position.
For further information please go to:
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