Job Description
WHS and Facilities Manager
The WHS and Facilities Manager will be responsible for developing, implementing and continuously improving the safety management system to meet statutory and organisational objectives. This includes ensuring the effective functioning of facilities to provide a safe working environment for employees.
Key Responsibilities:
* Guide and support Leadership Group in developing and implementing a safety strategy and culture aligned with company vision.
* Provide specialist advisory role and make timely decisions to guide managers and staff on risk and safety management to ensure compliance and good governance.
* Investigate all causes of events on-site, recommend and implement actions/strategic advice to prevent future occurrences.
* Maintain comprehensive safety records, robust risk management processes, manage statutory reporting requirements and monitor safety performance progress.
* Maintain up-to-date knowledge of relevant legal, regulatory and company safety requirements to improve compliance with WHS legislation in ACT and VIC.
* Conduct systems audits, implement corrective actions, provide support and advice to continuously improve WHS performance.
* Support the development of systems to monitor, track and report workplace injuries, near misses and safety performance.
* Lead, assist and ensure incident investigations are undertaken in a timely manner and effective in identifying root causes and suitable corrective actions.
Facilities Management Responsibilities:
* Develop and implement a facility management program including preventative maintenance and requirements.
* Conduct and document regular facilities inspections and ensure compliance with health and safety standards.
* Allocate and manage facility space for maximum efficiency and coordinate intra-office moves.
* Supervise maintenance and repair of facilities and oversee facility refurbishment and renovations.
* Plan and manage facility central services such as physical security, cleaning, catering, waste disposal and parking.
* Obtain quotes and tenders from vendors and suppliers and negotiate contracts to optimize delivery and cost saving.
* Manage and review service contracts to ensure facility management needs are being met.
* Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases.
* Respond to facility and equipment alarms and system failures and assure security of the facility.
Requirements
Essential Qualifications and Experience:
* Tertiary qualifications in related field and/or extensive experience in WHS and Facilities Management.
* Proven experience as facilities manager or relevant position.
* Relevant experience in WHS training and coaching at various levels of an organisation.
* Experience in conducting operational risk assessments, ICAM investigations or similar.
* Thorough knowledge of relevant legislation and policies and guidelines in WHS and risk management systems.
* Working knowledge of procurement and contracts.
* Demonstrated leadership skills and ability to work within a multi-disciplinary professional team.
* Analytical and critical thinking skills - High attention to detail.
* High level of independence in solving problems and using judgement.
* Demonstrated ability to initiate and respond effectively to change.
* Excellent written and oral communication skills, including ability to communicate with a range of stakeholders.
* Ability to operate and plan in a fast-paced environment.
* Negotiation skills.
* Decision-making skills.
* Customer service orientation.