Job Description
Assist two lawyers in a team of about twenty with administration, reception, and paralegal responsibilities. This role involves managing various tasks and providing exceptional service to internal and external stakeholders.
Key Responsibilities
* Billing management: Process invoices, manage billing systems, and maintain accurate records.
* Diary management: Coordinate calendars, schedule meetings, and ensure seamless communication.
* Travel bookings: Arrange travel itineraries, book accommodations, and make necessary arrangements.
* Organising meetings: Prepare documentation, set up rooms, and ensure all necessary equipment is available.
* Producing correspondence: Create professional documents, emails, and reports as needed.
* Email management: Manage email accounts, respond to messages, and keep records of communication.
* Providing exceptional service: Deliver high-quality support to both internal and external clients.
* Opening/closing files: Maintain accurate filing systems, organize documents, and ensure confidentiality.
* DATABASE management: Organize and maintain digital databases, ensuring accuracy and accessibility.
* Expense reimbursement: Process expense claims, reconcile statements, and maintain accurate records.
* Greeting visitors: Welcome guests, direct them to relevant personnel, and provide excellent customer service.
This role requires strong organizational skills, attention to detail, and effective communication. The ideal candidate will have experience in legal administration, billing management, and system usage including iManage, Aderant or LEAP.
Required Skills and Qualifications
The successful candidate will possess the following qualifications:
* Legal billing experience
* Administration experience within the legal industry
* System experience including iManage, Aderant or LEAP
Able to work effectively in a team environment, the ideal candidate will be organized, efficient, and possess excellent communication skills.
Benefits
This role offers a unique opportunity to work in a dynamic team environment. As a valued member of our organization, you can expect:
* Opportunities for growth and development
* A collaborative and supportive work environment
* Competitive salary and benefits package