Teneriffe, Australia | Posted on 06/03/2026
The Finance Administrator is responsible for managing the day-to-day flow of financial documentation and communications across the business. This role ensures all incoming invoices and correspondence are accurately recorded, correctly coded and directed appropriately for review and approval.
Operating within a fast-paced and rapidly growing construction and development environment, this position requires strong organization, attention to detail and the ability to stay on top of competing priorities. The successful candidate will take ownership of the finance inbox and workflow coordination, ensuring nothing falls through the cracks.
This role suits someone dependable and proactive who enjoys working in a dynamic business and is keen to grow their capability as the business continues to grow.
Key Responsibilities Inbox & Workflow Management (Primary Focus)
* Monitor and manage a high-volume shared finance email inbox.
* Review incoming invoices and correspondence daily and determine appropriate action.
* Enter invoice details into Procore and/or MYOB/Xero where required.
* Allocate invoices to the correct project, entity and internal approver.
* Forward documentation to Project Managers/Contract Administrators, Development Managers or Finance for review and approval.
* Track outstanding approvals and follow up to ensure timely processing.
* Respond to supplier queries or redirect enquiries to the appropriate team member.
FinancialData Entry & Record Management
* Accurately enter invoice and cost data into financial systems.
* Ensure correct coding, documentation and system alignment.
* Maintain organised digital filing of invoices and supporting documentation.
* Reconciliation of monthly supplier/subcontractor statements.
* Assist with maintaining supplier records and contact details.
Coordination & Admin Support
* Liaise with project teams to resolve missing information or coding queries.
* Assist with statement reconciliations by confirming invoice receipt and processing status
* Support the Finance team with administrative preparation for reporting or month-end processes.
* Contribute to maintaining clear and consistent finance processes across projects.
Requirements Key Skills & Experience
* Previous experience in an administration, finance support or accounts environment, ideally within construction or property.
* Strong organisational skills and ability to manage a busy inbox and competing priorities.
* High attention to detail and accuracy in data entry.
* Confident communicator, comfortable liaising with internal and external stakeholders.
* Experience using Procore, MYOB or Xero (desirable but not essential).
* Ability to follow processes and ensure tasks are completed within required timeframes
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