Group Payroll Officer Job Summary
The Group Payroll Officer is responsible for ensuring the efficient and effective performance of payroll and finance functions delegated to the position.
Key Responsibilities:
1. Payroll Maintenance:
* Processing of payroll related information for new employees, including details regarding personal particulars, taxation, pay rate terms, bank accounts, superannuation and general ledger costing.
* Processing of employee terminations and associated termination payments.
* Processing of amendments to employee payroll details.
* Maintenance of employee payroll files.
* Routine maintenance and configuration of the payroll system.
2. Fortnightly Payroll Processing:
* Compilation and review of employee time sheet summaries from each club and preparation for processing.
* Processing of employee time sheets.
* Processing of leave hours.
* Processing of ad-hoc payroll transactions, such as manual adjustments, sales commissions and termination payments.
* Preparation, review and distribution of standard fortnightly payroll reports.
* Transmission of the payroll file to the bank (via EFT) for payment.
* Creation and distribution of employee pay advices to each club.
3. Month End Payroll Procedures:
* Preparation, review and distribution of standard monthly payroll reports.
* Preparation of month end journals for salaries and wages paid and accrued and leave provisions.
4. Year End Payroll Procedures:
* Performance of the annual payroll reconciliation.
* Preparation and distribution of employee payment summaries.
5. Regulatory Compliance and Reporting:
* Processing of employee superannuation choice details.
* Performance of fortnightly superannuation payroll reconciliation.
* Preparation of monthly superannuation payroll reports.
* Remittance of monthly superannuation payments and superannuation fund data interfaces.
6. Payroll Tax:
* Preparation of monthly payroll tax returns.
* Performance of annual payroll tax reconciliations.
* Preparation and submission of monthly returns.
* Preparation and submission of annual reconciliations.
* Provision of information for annual insurance renewals.
* Provision of assistance in regard to employee compensation claims.
7. Other Regulatory Bodies:
* Provision of information, as required to government and other regulatory authorities.
* Processing payroll related requirements from regulatory authorities.
* Processing and remittance of PAYG tax liability.
8. Other Payroll and Human Resource (HR) Related Responsibilities:
* Provision of assistance to the relevant staff in each club in regard to the interpretation of awards and other relevant legislation.
* Preparation of payroll analysis and exception reports for use by management.
* Provision of assistance in employee leave management.
* Provision of assistance in the design and implementation of improved payroll and HR processes.
9. Finance and Other Responsibilities:
* Maintenance of purchase ordering system.
* Processing of accounts payable invoices.
* Processing of cheque runs and distribution of payments to suppliers.
* Performance of supplier statement reconciliations.
* Processing of daily revenue journals into the general ledger.
* Custodianship and distribution of bulk purchased supplies.
* Other reasonable and lawful duties as delegated by the Finance Director.
Requirements and Qualifications:
* Close attention to detail.
* Strong computer literacy, especially with respect to Microsoft Office and MYOB accounting software.
* Ability to perform detailed work without losing sight of overall goals.
* Ability to learn quickly and adapt to systems.
* Ability to work in a team environment.
* High confidentiality awareness and sensitivity.