Are you looking for a meaningful role that will bring out your best? We are currently seeking an Executive Support Officer (Health and Clinical Services) to join our organisation. This position requires someone who can provide efficient, high-quality administrative support to ensure the smooth running of health and clinical services.
This is a busy and varied role which requires someone with a flexible attitude toward taking on new responsibilities, and the ability to build excellent relationships within teams as well as with other support functions.
The Role
Reporting to theExecutive General Manager – Health and Clinical Services / Chief Medical Officer your key responsibilities will include:
* Manage the calendar of theExecutive General Manager – Health and Clinical Services / Chief Medical Officer including diary management functions.
* Supporting Health Executive meeting preparation including meeting agendas, papers and catering as required.
* Coordinate rostering for Emergency Retrieval Medical Officers in Broken Hill and Dubbo locations ensuring relevant approval before finalising and distribution to all Medial Officers on the Retrieval roster.
* Organise travel, vehicle and accommodation available for 'off home base' shifts and distribute the roster to relevant internal and external stakeholders.
* High level communication skills with both internal and external stakeholders.
* Travel bookings and coordination as requested for the health team.
* Other additional administrative tasks as requested by the Executive General Manager – Health and Clinical Services/Chief Medical Officer.
About You
* Relevant tertiary qualification or experience in office or business administration.
* Minimum 3 years' demonstrated experience in high-level administrative roles preferably in a health-related field.
* Demonstrated experience managing multiple stakeholders.
* Ability to manage competing interests/workload.
* High levels of proficiency in writing briefs/reports and preparing minutes.
* Proficient in Microsoft Word, Outlook, Excel and PowerPoint.
* Ability to present in a professional manner to internal and external stakeholders.
* Previous Executive Assistant experience in a large complex organisation or an understanding of the health system, key roles and functions would be an advantage.
* Demonstrated ability to work both independently and collaboratively within a multidisciplinary team combined with effective negotiation skills.
Our Organisation
Our values of Reliability, Care, Trust and Safety shape the way we work as individuals, as team members and with the communities we serve.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability, or protected Veteran status.