Administrative Operations Coordinator
This role is ideal for a highly organized and efficient individual who can ensure smooth administrative operations across the organization. The Administrative Operations Coordinator will be responsible for overseeing day-to-day office operations, managing administrative workflows, and maintaining organizational systems to support efficient service delivery in line with NDIS requirements.
The successful candidate will have strong leadership abilities, high attention to detail, and experience working in a community services or NDIS environment. They will be able to allocate and manage resources effectively, including staffing schedules, workspace arrangements, equipment, and office supplies.
Key responsibilities of the role include:
* Coordinate and oversee day-to-day office operations and administrative workflows
* Maintain participant and organisational records, ensuring accurate document control and compliance with NDIS Practice Standards, privacy legislation, and audit requirements
* Supervise administrative staff by assigning duties, monitoring performance, and supporting training, development, and workplace competency
* Manage purchasing, vendor relationships, and maintenance of office equipment to ensure operational continuity and cost-effective procurement
* Ensure compliance with Work Health and Safety (WHS) legislation, organisational policies, and relevant government standards
* Support HR administration, including recruitment coordination, onboarding, payroll support, leave management, and performance documentation
* Liaise with participants, families, allied health professionals, government agencies, and other stakeholders to support operational and service requirements
* Assist with financial and business administration tasks including invoicing, accounts, payroll support, and NDIS portal claim processing
Required skills and qualifications include:
* Minimum 1 year experience in office management, administration, or similar role (NDIS or community services experience highly regarded)
* Strong organisational and problem-solving skills with the ability to manage competing priorities
* Excellent communication skills and strong stakeholder relationship capability
* Experience supervising staff or coordinating teams (desirable)
* Knowledge of NDIS, WHS, compliance, and privacy frameworks (advantageous)
* Proficiency in Microsoft Office and administration software / systems
* At least a Diploma level qualification in Business Administration, Management or related field or 3 years of work experience in lieu
Benefits of the role include:
* Competitive salary based on experience and qualifications
* Ample opportunities for professional growth and development, including training and mentoring
* Dynamic work environment with a focus on work-life balance
* Inclusive culture committed to fostering a diverse, inclusive, and respectful workplace
How to apply: Please submit your resume and cover letter outlining your experience and qualifications.
UWA is an equal opportunity employer and encourages applications from candidates of all backgrounds.