Executive office coordinator

• $93,017.00 per annum + 12% superannuation
• Full time, ongoing opportunity
• Wadawurrung/Geelong based role (hybrid – 3 days in office)

The Executive Office Co‐ordinator position reports to the Executive Officer, Legal & Governance and is responsible for providing a wide range of executive support to the General Counsel and Executive Director – Legal & Governance and Senior Leadership Team.

As a key team member, you will be the focal point to ensure the smooth running of the Office of the General Counsel and Executive Director – Legal & Governance and perform a full range of office management and operational support functions with a strong emphasis on effective communication with stakeholders. You will have a mature approach and be required to use initiative and manage multiple tasks efficiently within tight deadlines.

• Provide high level, confidential, administrative support to the General Counsel and Executive Director – Legal & Governance and Executive Officer.
• Coordinating timelines and internal responses for Legal & Governance contributions to the Board, Board sub-committees and the Executive Leadership Team Meeting on behalf of Legal & Governance.
• Be responsible for executive administration activities on behalf of the Office of General Counsel and Executive Director – Legal & Governance, including:
  • Proactively coordinating the General Counsel and Executive Director's logistics via effective email, diary, travel and meeting management and administration;
  • Screening telephone calls and mail;
  • Fielding enquiries and requests and escalating urgent matters for the General Counsel and Executive Director's attention;
  • Producing correspondence, presentations and reports on behalf of the General Counsel and Executive Director;
  • Registering and tracking all correspondence and briefs submitted to the General Counsel and briefs submitted to the General Counsel & Executive Director – Legal & Governance;
  • Records management and filing for the General Counsel and Executive Director;
  • Coordinating meetings, functions, agendas and room bookings.
• Supporting the Executive Officer in delivering Legal & Governance operational requirements, including business planning, risk & compliance and budget management.
• Maintaining administrative processes and templates for Legal & Governance and meeting papers including agendas, minutes and action registers.

Please ensure you review the Position Description here for additional information on accountabilities for this role.

You are an administration professional, who has well-developed communication and interpersonal skills. You have the ability to build strong working relationships with various stakeholders across all levels of WorkSafe. You employ discretion, initiative and tact in the handling of all issues and enquiries.

Additionally, you possess the following skills and experience:

• At least 4 years' experience in an administrative support role.
• Proven ability to perform effectively in an executive assistant capacity, including excellent organisational skills, the ability to prioritise the work of both their own and that of the Office of the General Counsel and Executive Director – Legal & Governance, manage diaries and working with minimal supervision to meet tight deadlines.
• Strong computer skills to support Microsoft 365 Office applications, with an emphasis on PowerPoint, Word, electronic calendar management and various video conferencing and email applications.
• A working knowledge of key corporate WorkSafe systems would be seen as an advantage including: Oracle Cloud Financials, the Procurement Framework, People Central and associated human resources policies and practices and Corporate Records Management systems.
• Experience in the development and maintenance of office support systems and procedures, together with the ability to suggest changes to improve effectiveness.
• Certificate or diploma in administration and/or relevant administrative experience.

At WorkSafe, our goal is for every employee to feel connected, safe, and valued within their team, for teams to feel appreciated in the workplace, and for WorkSafe to be respected in the community.

We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals, including First Nations people, people with disabilities, those from diverse cultural and linguistic backgrounds, and individuals of all sexualities and genders.

Applications close 11:00pm on Tuesday 30th June 2026. Click the link to apply and join us in making a difference to Victorian lives.

Only applications submitted via the WorkSafe Careers website will be considered.

Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.

Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.

To ensure a fair and open recruitment process, we request that you complete your written application and any online interviews without the use of AI tools. We want to understand your professional skills, experience and capabilities. We acknowledge that candidates may choose to use AI as part of background research.

For further enquiries please contact Rebecca McPherson via email