**Administration Assistant | Gold Coast**
- **Competitive salary** - Based on experience
- **Supportive team environment** - We value teamwork and growth
- **Training & development** - Learn and grow within the role
**The Company**
Our client is a leader in innovative, engineered access systems for the residential, commercial, and mining sectors. With over 20 years of experience and a reputation built on integrity, quality, and adaptability, they provide tailored, best-practice solutions for every project - no matter the scale or complexity.
Our client is a leading scaffolding company in South East Queensland, known for strong values, teamwork, and dedication to excellence. They are looking for an **Administration Assistant**to help keep our operations running smoothly while supporting our team and clients.
This role is perfect for someone who thrives in a **fast-paced** environment, is **highly organised**, and enjoys working as part of a supportive team. The companyoffers **ongoing training and development**and **a positive work culture.**
**Overview of the Role**
As the company continues to grow, they are now seeking a proactive and versatile **Administration Assistant** to support operations and help shape scalable systems from the inside out.
This full-time position is perfect for a systems-savvy administrator who thrives in fast-paced environments and enjoys taking ownership of processes. Reporting directly to the Operations and Project Managers, you will be the glue that holds things together - ensuring the team is running smoothly and efficiently day to day.
This is a dynamic role offering variety and the chance to influence and implement meaningful systems across the business.
**About the Role**
- Assist with implementing and managing project management tools
- Enter data, timesheets, and process payroll
- Support invoicing and bill entry
- Set up and maintain workflows across Microsoft tools
- Coordinate internal systems and streamline admin processes
- Support graphic design tasks and content creation
- Oversee social media scheduling and content management
- Help create systems and identify areas for workflow improvement
A self-starter, who is tech-savvy, organised, and solutions-focused. You love making things run better and have a keen eye for process improvements. You enjoy juggling tasks, wearing many hats, and being a reliable right-hand to the leadership team.
**Essential**:
- Experience with implementation of project management software (Ascora preferred, or similar platforms such as Buildertrend, SimPro, Field Agent)
- Timesheet and payroll processing
- Data entry and confident use of Microsoft Office programs including Outlook, Teams, and SharePoint
- Ability to create, implement, and optimise internal processes using Microsoft tools
- Strong work ethic with a proactive attitude and a drive to improve systems and workflows
**Desirable**:
- Experience entering bills and processing invoices in QuickBooks or similar accounting software
- Graphic design capabilities
- Social media management, including content collection and scheduling
- Familiarity with CRM and productivity tools such as HubSpot, ClickUp, Teams, and SharePoint
- Interest or experience in using AI tools or willingness to upskill
- Marketing knowledge or sales experience
- Ability to prepare quotes or proposals through new software systems
**The Benefits & Culture**
- Grounded, high-integrity work environment where initiative is valued and continuous improvement is encouraged. You will be part of a team that genuinely cares about outcomes - both for their clients and their staff.
- Stable, long-term position with career growth potential
- Be part of a passionate, growing team with big goals
- Tools, support, and systems that evolve with your input
**How to Apply**
For a confidential discussion, contact **Marc** at **Competitive Advantage HRM & Recruitment**.
Pay: $30.00 - $38.00 per hour
Schedule:
- 8 hour shift
Work Authorisation:
- Australia (required)
Work Location: In person