HR & Office Coordinator
People & Operations Support | Purpose-Driven Growth Environment
Join a growing Australian organisation where people, culture and purpose genuinely matter. This is a values-driven business that has built a reputation for doing meaningful work, supporting its people and making a positive impact. As one recent successful candidate shared: "I got the job, but that isn't the whole win. I got an opportunity to join a team/family that is actually living their vision, their values and genuinely working to make the world a better place." As the organisation continues to grow, an opportunity has become available for a proactive and highly organised HR & Office Coordinator to support both its people and business operations. Working closely with leaders across the organisation, you will play an important role in supporting employee experience, maintaining efficient office operations and contributing to a collaborative, professional and purpose-led workplace.
This is a diverse and hands‐on role responsible for supporting both Human Resources and Office Operations within a fast-paced and growing organisation. You will play a key role in creating a positive employee experience, coordinating HR processes and ensuring the smooth day‐to‐day operation of the business.
Responsibilities
Human Resources
* Coordinating end‐to‐end recruitment activities including interview scheduling, reference checking and candidate communications
* Preparing and maintaining HR documentation including employment contracts, position descriptions, policies and templates
* Supporting employee onboarding processes to ensure a positive and seamless new starter experience
* Maintaining HR systems, training records, leave records and compliance documentation
* Managing HR correspondence and supporting reporting and meeting coordination activities
* Assisting with employee engagement initiatives and culture‐building activities
* Coordinating training bookings and supporting employee development programs
* Preparing welcome packs and supporting employee experience initiatives
Administration & Office Operations
* Coordinating company meetings, agendas, presentations and associated logistics
* Managing calendars, scheduling activities and public holiday planning
* Maintaining document control systems, templates and electronic filing structures
* Supporting office operations, including supplies, uniforms, facilities and pool vehicle coordination
* Assisting with internal events, team initiatives and catering arrangements
* Coordinating employee recognition programs, including values awards and celebrations
* Reviewing timesheets and providing general administrative support across the business
* Supporting compliance tracking activities, including licences, certifications and operational records
This is a full‐time position; however, we are open to considering highly experienced candidates seeking a minimum of 0.8 FTE (4 days per week).
Qualifications
You are a proactive, highly organised and people‐focused professional who enjoys balancing both human resources and operational responsibilities. You take pride in keeping things running smoothly, enjoy supporting others and thrive in environments where no two days are the same. You are comfortable managing multiple priorities, maintaining high levels of accuracy and building positive working relationships across all levels of an organisation.
* A minimum of two years' experience in HR coordination, administration or a similar position
* Strong organisational skills with the ability to manage competing priorities effectively
* High attention to detail, particularly when managing documentation and compliance requirements
* Highly experienced using HR systems, Microsoft Office applications and modern workplace technologies. Experience with SharePoint and Teams is required.
* Strong communication and interpersonal skills
* A proactive and solutions‐focused approach to work
* The ability to work collaboratively across multiple teams and stakeholders
* Strong administrative and coordination capabilities
* High levels of professionalism, integrity and accountability
* The ability to work from the Mandurah office environment
Experience supporting HR functions within a growing organisation will be highly regarded.
Benefits
* Purpose‐driven and values‐led business environment
* Opportunity to contribute to both people and operational success
* Supportive and collaborative team culture
* Ongoing personal and professional development opportunities
* Employee Paid Development (EPD) Days
* 13th cheque or bonus if the team's KPIs are met
* Strong organisational values centred around people, community and long‐term success
* Opportunity to make a meaningful impact across the business
* Professional, inclusive and growth‐focused culture
* Competitive hourly remuneration package
Our Values
* Prospering Team & Families
* Prospering Others Externally
* Influencing Industry
* Building a Great and Enduring Company
We encourage all applicants to review our values and ensure alignment with our culture and purpose.
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