Are you an experienced administrative professional who wants to make a real impact for women and children across the Mackay, Whitsunday and Isaac regions?
Join a purpose-driven organisation where your expertise in executive support helps deliver essential services to those who need them most.
Organisation:
Mackay Women's Services
Position Type:
Full Time (flexible hours)
Who We Are:
Mackay Women's Services is dedicated to enhancing the lives of women, children and future generations. We respond, support and educate through specialised services tailored to individual and community needs. We are seeking a passionate and experienced
Executive Assistant
to join our team and help us continue this vital work.
Role Overview:
As the Executive Assistant, you'll deliver high-level administrative assistance to the Senior Leadership Team (SLT), while administering key HR and IT support processes.
What You'll Do:
* Provide high-level executive support, including managing calendars, coordinating meetings, and preparing documentation for leadership and governance processes.
* Act as a key communication link between the executive team and internal stakeholders, ensuring confidentiality and accuracy in all correspondence.
* Support core HR functions such as recruitment administration, onboarding, maintaining employee records, and ensuring compliance with policies and legislation.
* Coordinate interview scheduling, prepare employment documentation, and keep HR systems updated with accurate information.
* Serve as the primary liaison with IT service providers to manage support requests, procurement, and maintenance of technology resources.
* Balance multiple priorities with strong organisational skills to ensure smooth operations across executive, people, and IT processes.
Why Join Us:
* Make an impact:
Be part of a team that empowers women and drives positive change in the community
* Professional Challenge:
Apply and grow your professional skills in a dynamic, supportive environment.
* Community Connection:
Gain deeper insight into the challenges and strengths of the community we serve.
* Ongoing Development:
Access opportunities for professional learning and growth.
* Collaborative Culture:
Work alongside a dedicated team committed to high-quality care and service integration.
* Salary Packaging:
Increase your take-home pay with access to generous salary packaging benefits.
* Additional Leave:
Additional one-week's (prorated) annual leave and two Wellness Days.
Qualifications and Knowledge - Essential
* Demonstrated skills and experience in providing executive support services to senior leadership.
* Ability to quickly acquire knowledge of policies and procedures.
* Superior computer skills with a comprehensive understanding of various software programs commonly used in business settings, such as Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and quick to learn specialised industry-specific applications.
* Excellent communication (verbal and written) skills.
* Mature interpersonal and relationship skills.
* Proven ability to complete tasks with minimal supervision and ability to operate in a cooperative and collaborative team-based environment.
* Previous experience in a similar role and demonstrated IT capabilities, experience, and knowledge.
* Strong attention to detail and ability to manage multiple tasks efficiently.
* Current Driver's License
* Working with Children Check (Blue Card) – or the ability to acquire.
* Current National Police Certificate – or the ability to acquire.
Desirable
* Tertiary qualifications in Business Administration, or Human Resources and/or relevant equivalents.
* Award interpretation knowledge and experience.
* Payroll knowledge and understanding.
* Employment Hero experience and proficiency