DOCUMENT CONTROLLER
Position Details
* Type: Permanent Opportunity
* Division: Building
* Location: Helensburgh, UK
* Benefits: Car Allowance, Subsidised Private Medical Cover, Life Assurance, Living Away from Home Allowance (where appropriate), Contributory Pension, 35 Days Annual Leave (including Public Holidays)
Job Summary
At GRAHAM, we are seeking a full-time experienced Document Controller to join our on-site team near Helensburgh. The successful candidate will support multiple projects, maintaining strong relationships across teams and divisions. Essential skills include IT proficiency with 4P and SharePoint, excellent organizational skills, and keen attention to detail. The role requires effective communication with senior management, stakeholders, and clients. Prior experience in a similar document control role and familiarity with 4P are essential; construction environment exposure is advantageous but not mandatory. Valid UK Security Clearance or willingness to obtain is required.
Key Responsibilities
1. Manage and control all project-related documents including drawings, specifications, and reports.
2. Maintain and update document control systems for accurate records and easy retrieval.
3. Distribute documents to stakeholders and ensure timely feedback.
4. Review QA of submitted drawings via Viewpoint 4Projects.
5. Perform initial review of rejected documents for updates before passing to Design Manager.
6. Set up and administer internal management systems, including SharePoint for projects.
7. Coordinate RFI requests between external designers, subcontractors, and consultants.
8. Assist in creating design tender and work packages for commercial teams.
9. Support building control, planning, or third-party insurance submissions.
10. Request information to close out compliance packages, including tests and certificates.
11. Contribute to monthly design reports, providing updates on received and pending items.
12. Supply information for O&Ms, datasheets, and design data.
13. Set up new projects and maintain viewpoint folders per standards.
14. Monitor workflows, tasks, and discussions.
15. Provide technical support for Viewpoint and SharePoint users.
16. Prepare basic documents and templates for regional projects.
17. Create and maintain workflows for information processing.
18. Archive and file documents as needed.
Essential Criteria
* Proven experience in a busy Document Control role.
* Strong IT literacy, especially with SharePoint and Viewpoint 4P.
* Excellent organizational skills and attention to detail.
* Effective written and verbal communication skills.
* Professional, approachable, and confident in stakeholder interactions.
* Valid UK Security Clearance or willingness to obtain.
Desirable Criteria
* Experience working with a Tier 1 construction company.
Why Join Us?
At GRAHAM, you will be part of a dynamic team working on exciting projects, with opportunities for growth. We offer an attractive benefits package and a competitive salary.
Our Commitment
We are an Equal Opportunities Employer committed to accessibility and diversity. We welcome applicants from all backgrounds and are dedicated to making our policies accessible to all. If needed, we can provide documents in alternative formats. We guarantee an interview to disabled applicants who meet minimum criteria. Applicants must be eligible to work in the UK. A basic disclosure may be required for security clearance. We reserve the right to verify qualifications and experience, and falsification may lead to removal from the process or termination if employed.
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