Join our Team as a Legal Secretary / Accounts Assistant
Do you thrive in a friendly and dynamic office environment where every day brings new challenges? Are you experienced in legal secretarial duties and legal accounts management? If so, Aitken Legal has an exciting opportunity for you
Aitken Legal is a specialist Employment Law Firm – we only practice employment law and work only with Employers. We have offices on the Sunshine Coast, Gold Coast and Melbourne. This position is based in our Sunshine Coast office.
About the role:
As a Legal Secretary / Accounts Assistant you will play a pivotal role in our daily operations and your responsibilities will span a wide range of tasks across both administration and accounts.
Legal Secretarial responsibilities include:
* Managing incoming calls and correspondence with professionalism and efficiency.
* Coordinating client onboarding and maintaining client agreements and inputting information into our CRM system.
* Supporting lawyers by amending correspondence and legal documents as well as transcribing digital dictation.
* Arranging meetings and managing diaries for the lawyers and assisting with client communications.
* Maintaining office organisation and upholding high standards in administrative tasks.
Legal Accounts responsibilities include:
* Supporting the Accounts Manager and assisting with day-to-day accounting functions across multiple offices.
* Assisting with invoicing, payments, bank reconciliations, and debt recovery.
* Undertaking the day-to-day accounts duties during any period of absence of the Accounts Manager.
Requirements:
* Prior experience in a legal secretarial role is essential and legal accounts experience is preferred.
* Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
* Familiarity with legal practice management software (experience with Practice Evolve is beneficial, but training can be provided).
* Strong attention to detail and organisational skills.
* Excellent communication and interpersonal abilities, with an exemplary telephone etiquette. This is important because you would be the first impression a prospective client has of our firm, as well as a familiar voice to our regular clients.
* A minimum of 3 years of legal secretarial experience is required.
Why join us?
This role offers a unique opportunity to work within a supportive team environment at a reputable firm. You will be engaged in meaningful and interesting work.
How to apply:
If you are ready to take the next step in your career, we encourage you to apply with a covering letter and resume detailing your relevant experience.
We look forward to welcoming the right candidate to our team