Job description
Agency Department of Corporate and Digital Development Work unit NT Property Management
Job title Team Administrator Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 14823 RTF 347112 Closing 12/05/2026
Contact officer Natalie Opie, Lead Director on 08 8999 1420 or
About the agency https://dcdd.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=347112
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
The Team Administrator provides confidential, high-level administrative support to the Senior Director NT Property Management
(NTPM) and the wider NTPM work unit.
Context statement
This role is responsible for ensuring the efficient coordination of priorities, projects and managing the timely and accurate flow of
information in a dynamic, time-sensitive environment to support the team in delivering the department's strategic and operational
objectives.
Key duties and responsibilities
1. Provide comprehensive administrative support to the Senior Director and the NTPM team which may include:
* providing high level secretarial support including minute taking and logistical support to working groups and committees
* monitoring all communication channels in and out, including email and diary management, scheduling meetings, and travel
arrangements
* maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring effective
and efficient workflows within the unit
* managing procurement functions including travel arrangements, purchasing and processing credit card transactions.
2. Provide first point of contact for the Senior Director as well as initiate follow-up action to ensure deadlines are met.
3. Develop and continuously improve systems and processes to ensure deliverable are completed within timelines and update
documentation to monitor performance.
4. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff within the
agency, the Executive office, external stakeholders and the general public.
5. Undertake non-complex projects as required under the direction of the Senior Director NTPM.
Selection criteria
Essential
1. Previous experience providing high level administrative support at the executive level, with a proven ability to work
collaboratively as part of a team.
2. Demonstrated interpersonal skills, with an ability to build effective working relationships with stakeholders at all levels, and
with a strong adherence to confidentiality when handling sensitive information.
3. Excellent written and verbal communication skills, with experience preparing meeting minutes, drafting high-quality documents,
and producing accurate correspondence, reports, and documentation with strong attention to detail.
4. Demonstrated high‐level initiative and organisational skills, with the ability to anticipate priorities, manage concurrent and
competing workloads, and deliver tasks flexibly and independently under pressure within required timeframes.
5. Sound knowledge of Microsoft Office 365 (Word, Excel, Outlook, Teams and PowerPoint) and records management systems.
6. Demonstrated work ethic and attitude which emulates DCDD values of commitment to service, innovation, ethical practice,
accountability, impartiality and respect.
Desirable
1. Experience using NT Government's records management system TRM (Content Manager).
Further information
The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal
history will not exclude an applicant from this position unless it is a relevant criminal history.