Haras des Trotteurs
* www.harasdestrotteurs.com.au
Published March 19, 2026 Expires April 23, 2026 Location Cardigan Category Other Job Type Full-time Skills Equine Stud Secretary Country Australia Street Address 132 Whites Road State New South Wales Description
Yabby Dam Farms is a well established equine breeding operation located in Cardigan, Victoria, just outside Ballarat. Set in a picturesque rural environment, the farm is known for its professional approach to breeding, strong industry relationships, and commitment to best practice stud management.
The farm operates within a close knit and experienced team, working with mares, veterinarians, transport providers, and industry bodies across Australia and New Zealand.
Yabby Dam Farms prides itself on attention to detail, clear communication, and maintaining high standards across all aspects of its breeding and administrative operations.
About the Role
Yabby Dam Farms is seeking an experienced and highly organised Equine Stud Secretary to manage the administrative and co-ordination functions of our breeding operation. This role is central to the smooth running of the stud and involves close liaison with mare owners/syndicates, veterinarians, transport providers, and breed registries.
The successful candidate will be detail driven, confident communicating with industry professionals, and comfortable working in a fast paced environment, particularly during breeding season.
Key Responsibilities
* Maintain Prism database, ensuring horse details are correct, entering movements, procedures, treatments etc.
* Entering stallion bookings and generating contracts service agreements via Prism.
* Daily input of covering details for mares on and off farm.
* Monthly invoicing via Prism.
* Lodging of sale entries, mare returns, stallion returns, racehorse registrations, bonus scheme nominations etc. with the relevant authorities.
* Maintain and update leasing agreements through YDF’s racehorse syndication system and respond to enquiries regarding syndications.
* Maintain an up to date register of frozen semen supplies and allocation of frozen stock.
About You
* Previous experience in an equine stud, breeding operation, racing office, or veterinary practice
* Strong understanding of equine breeding terminology and processes
* High level of accuracy and attention to detail
* Excellent written and verbal communication skills
* Confident managing client relationships professionally
* Strong organisational skills with the ability to meet strict deadlines
* Experience using Prism (equine breeding and stud management software) is preferred
* Experience with other stud or breeding software highly regarded
* Able to manage fluctuating workloads during peak breeding periods
What We Offer
* A key administrative role within a professional breeding operation based in Cardigan, VIC
* A supportive and experienced team environment
* Exposure to all aspects of stud administration and breeding coordination
* Competitive remuneration based on experience
* Flexible arrangements may be considered for the right candidate