This is a Senior Correspondence Officer role with Department of Primary Industries (Queensland) based in Brisbane, QLD, AU Department of Primary Industries (Queensland) Role Seniority - senior More about the Senior Correspondence Officer role at Department of Primary Industries (Queensland) As Our Senior Correspondence Officer, You Will Coordinate the distribution, tracking and flow of all incoming executive correspondence in Fisheries and Forestry, ensuring all key timeframes are met. Coordinate and prepare responses to incoming Ministerial, Director-General, Deputy Director-General, and Executive Director correspondence, briefing notes and requests in consultation with Ministerial and Executive Services Unit. Ensure that briefings and correspondence are prepared in accordance with the department's Style Guide and Ministerial and Executive Services Guidelines. Provide style guide and correspondence management training to staff to ensure awareness of expectations in respect to documentary consistency. Coordinate the distributions of PPQ, Premier and Minister trip briefs. Coordinate the distribution of weekly SitReps. Coordinate and maintain RTI register. Establish and maintain strong working relationships and networks with clients and departmental officers to ensure a culture of service delivery and achievement of negotiated guidelines. Manage the follow of significant documents and all written comment, feedback and reports for the group by the stated deadlines. Provide confidential, executive and secretariat support for key working groups and boards across Fisheries and Forestry. Ensure departmental reporting requirements are met including the preparation of reports, discussion papers, briefs and Executive and Ministerial correspondence. Ensure documents are saved as per departmental record keeping policy (eDocs). Assist with the management of the annual strategic and business planning cycle, including the preparation of the Parliamentary Estimates and Service Delivery Statements, and the provision of high-level advice to the Portfolio on such matters. Develop and monitor business operation system and where necessary review to streamline and improve practices and processes. Work flexibly across the business group and provide assistance with other duties as directed and required. Further information We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity. Please ensure you download all attachments and follow the instructions on how to apply. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Department of Primary Industries (Queensland) team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities ✉️ Coordinating correspondence Preparing responses Providing support Key Strengths Coordination skills ️ Communication skills Attention to detail Training skills Relationship management ⚙️ Process improvement Why Department of Primary Industries (Queensland) is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume. A Final Note: This is a role with Department of Primary Industries (Queensland) not with Hatch.