Payroll Operations Specialist
The Department of Government Services aims to enhance the experience of conducting business and interacting with the Victorian government by streamlining our corporate and procurement services. We bring together important day-to-day services in one department, making it easier and seamless for Victorians and businesses.
As part of this mission, we are seeking a skilled Payroll Operations Specialist to join our team. This role will play a vital part in delivering a shared service for over 4,000 employees and driving significant efficiencies and productivity gains throughout government.
About the Role
This is a newly created position to enable the Department to roll out SAP SuccessFactors to three Victorian government departments and seven government agencies. The successful candidate will be responsible for ensuring fortnightly pay runs in SAP SuccessFactors are accurate and completed on time. Additional responsibilities include processing third-party payments and deductions, completing End-of-Financial-Year processing activities, bulk pay changes in line with the VPS Enterprise Agreement, PDP progression outcomes, finance reconciliations, and salary recalls as required.
Key Responsibilities Include:
* Conduct fortnightly pay runs using the SuccessFactors Employee Central Payroll (ECP) Control Centre according to payroll processing timeframes.
* Maintain post-payroll processing activities, including contribution remittances to superannuation deduction companies.
* Liaise with third-party payment vendors and internal finance teams regarding payments and deductions, ensuring accurate pay information is provided to vendors and finance teams.
* Maintain and create new superannuation funds in the system and undertake clearing house activities for these funds for each pay run.
* Perform first-level investigation and analysis of HR data captured in the department's HR information system (SAP SuccessFactors).
Requirements
To be considered for this role, applicants must possess a high level of attention to detail when processing employee payroll information changes, ensuring accurate employee payments. Strong communication skills with both internal and external stakeholders are essential, along with the ability to tailor communications and use content according to the audience and/or audience preference.
* Exercise a high level of attention to detail when processing employee payroll information changes to ensure accurate employee payments.
* Have strong communication skills with both internal and external stakeholders; ability to tailor communications and use content according to the audience and/or audience preference.
* Be able to take on a range of tasks and adjust approach and priorities to suit changing requirements. Adapt systems and processes quickly to changed priorities and situations.
* Resolve issues through understanding and interpretation of existing processes and guidance, applying critical thinking and problem-solving concepts in the right context.
Experience Requirements
Applicants should have experience with Employee Central Payroll (ECP) and Employee Central (EC) modules in SAP SuccessFactors in end-to-end payroll processing with a focus on data accuracy and reporting.