About Space Property
At Space Property, we're redefining housing with innovative, cost-effective modular solutions. Our mission is to address Australia's housing crisis by delivering practical, efficient, and affordable housing options. We are a small but driven team, passionate about creating real impact through smart design and purposeful execution.
About the Role
We're looking for a proactive, organised, and trustworthy Administrative Assistant to provide direct support to our CEO. This role is perfect for someone with exceptional attention to detail, strong problem-solving skills, and the ability to manage multiple priorities with discretion.
You'll take ownership of a wide range of administrative, property management and personal support duties, enabling the CEO to focus on driving business growth. This is a hands-on role in a fast-paced
environment, ideal for someone who shows initiative and works independently.
Key Responsibilities
Executive & Office Administration
* Manage the general inbound inbox, prioritising and responding where appropriate
* Handle inbound sales enquiries via lead forms, email, social media, and walk-ins
* Coordinate the CEO's calendar, meetings, travel and reminders
* Prepare documents, reports and presentations
* Attend meetings, taking clear and concise notes to capture key actions and decisions
* Maintain professionalism and discretion in all correspondence
* Ensure the showroom is welcoming, organised and presentation-ready
Personal & Financial Support
* Organise and process incoming mail, ensuring timely follow-up
* Manage payment of business expenses with accurate record-keeping
* Assist with personal appointments, errands, and ad hoc tasks
Operational Support
* Maintain efficient filing and record-keeping systems (digital and physical)
* Liaise with internal teams, contractors and suppliers
* Provide administrative support for projects and operational priorities
* Assist in planning and delivering showroom events, activations, and investor seminars
About You
You are highly organised and detail-oriented, able to juggle multiple tasks while maintaining accuracy and professionalism. With strong communication skills, a proactive problem-solving mindset, and an energetic approach, you're driven to get things done.
Essential Skills & Experience
* 1–3 years of administration or property experience (agency or in-house)
* Strong organisational skills with the ability to prioritise effectively
* Excellent written and verbal communication skills
* High attention to detail and accuracy
* Problem-solving skills with a proactive mindset
* Proficiency with Microsoft Office and/or Google Workspace
* Ability to adapt quickly and manage multiple tasks simultaneously
* Professional discretion and confidentiality
* A customer service mindset and collaborative attitude
* Initiative to identify and act on tasks without being prompted
Highly Regarded (Bonus)
* Marketing experience with CRM platforms, Meta Ads, Canva, Mailchimp and Google Ads
* Property management or financial administration experience
What We Offer
* Competitive salary package: $85,000 – $95,000 + Super (depending on experience)
* Hybrid work model – 4 days in-office, 1 day from home
* A dynamic, fast-paced environment with a supportive, purpose-driven team
* Opportunity to work directly with leadership and make a tangible impact
How to Apply
If you're ready to bring your organisational expertise and proactive energy to a role where no two days are the same, we'd love to hear from you.
Please submit your resume and a cover letter outlining your relevant experience and why you're the ideal fit, and feel free to email - with any questions.
Join Space Property and help transform housing in Australia.
Job Type: Full-time
Pay: $85,000.00 – $95,000.00 per year
Benefits:
* Employee stock purchase plan
* Maternity leave
* Visa sponsorship
Ability to commute/relocate:
* Sunshine West VIC 3020: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
* administration : 2 years (Preferred)
Work Authorisation:
* Australia (Required)
Work Location: Hybrid remote in Sunshine West VIC 3020