Executive Assistant - Occupational Hygiene Services
For over 25 years, Occuhealth has been on a mission to create healthier workplaces by becoming a "centre of excellence" for our clients. As a comprehensive occupational health and hygiene consultancy, we are driven by our core values: Integrity, Sustainability, Accountability and Innovation.
Our comprehensive services include occupational hygiene, respiratory and ear plug fit testing, health surveillance, and hazmat/asbestos services. Our operation is supported by a NATA-accredited laboratory, two offices (Located in Mandurah and Belmont), specialised mobile vans and extensive on‐site work. We pride ourselves in providing exceptional service and tailored support to our diverse and growing client base.
The Opportunity
We are seeking a highly self‐driven Executive Assistant to support the efficiency and success of our Hygiene Team. Based primarily in Mandurah with occasional travel to Belmont. This critical role will be focused on professional, innovative and resourceful execution of administrative tasks.
Occuhealth is built on two core priorities: its clients and its people. If you have an awesome work ethic, take pride in providing high‐level service, and want to be a proactive member of this team's growth, then read on.
Current Status: Part‐time (24 hours per week).
Flexibility: Ideally spread over 3–5 days (Mon–Fri).
Growth: This role is expected to evolve into a full‐time position by late 2026.
Duties include but are not limited to:
* Support to two Hygiene Services Managers and extensive hygienist/technician team
* Working with the team and identifying projects to automate systems, develop templates and address efficiency and system improvements
* Client liaison and coordinating mobilisation requirements for all hygiene personnel travelling to FIFO/DIDO sites including arranging training, medicals, inductions, site access forms and booking travel and accommodation etc
* Proactively maintaining and monitoring site requirements in client portals - medicals, inductions, training qualifications and other documents for onboarding
* Following up with clients for signed contracts, required documents and purchase orders
* Managing and completing supplier agreements and pre‐qualification forms
* Processing timesheets and expenses
* Preparing client invoices, using necessary portals
* Supporting the submission of tenders and all relevant documentation
* Supporting regular team meetings, training days, recognition and development programs
The following skills are required, for you to be considered:
* Previous experience as a Project Manager/Administrator, Executive/Personal Assistant
* Strong IT knowledge and adaptability with software systems
* Experience with serviceM8 will be highly regarded
* Outstanding organisational and time management skills
* Demonstrate strong verbal and written communication skills
* Ability to multitask, work autonomously and efficiently
* Have a good eye for detail and use discretion
* Experience or knowledge of construction or mine site workings is beneficial but not essential.
Occuhealth is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Occuhealth actively encourages Aboriginal and/or Torres Strait Islander people to apply, as part of our commitment to improving employment outcomes and increasing Aboriginal representation in our workforce.
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