Job Summary
This role is part of an overall administration support team and involves delivering efficient and effective administrative and clerical support for the centre, supporting its day-to-day operations.
Your Key Responsibilities:
* Provide administrative functions, including word processing, data entry, spreadsheets, photocopying, filing activities, and taking minutes at various meetings.
* Support staff on administrative issues and assist with preparing memorandums, reports, and correspondence.
* Assist with office communication and technology, including photocopiers, printers, and computers.
* Answer general enquiries, direct visitors, screen telephone calls, and redirect enquiries to relevant areas.
* Manage mail and mail register.
* Undertake procurement activities to ensure centre resources are adequate.
* Process human resources paperwork, including timesheets, leave forms, and payroll documentation.
* Perform opening and closing procedures.
* Conduct banking as required.
* Maintain a secure filing and recording system, ensuring confidentiality of all handled documentation.
* Ensure accurate and current records and data for the Integrated Offender Management system (IOMs).
* Undertake archiving of files and records in accordance with legislative requirements.
Required Skills and Qualifications
This role requires strong organisational and time management skills, excellent communication and interpersonal skills, and the ability to work independently and as part of a team.
Benefits
This role offers a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive salary package.
Others
Please note that this role is subject to relevant legislation and Centre policies.