An exciting opportunity is available for a highly organised and proactive Administration Assistant (EA Support) to join a respected professional services firm based in Geelong.
This is a hands-on, varied role supporting Executive Assistants and Directors, where you'll play a key part in delivering exceptional client service and keeping office operations running smoothly.
If you enjoy working in a professional environment, supporting senior stakeholders and being the go-to person who keeps everything on track, this role will suit you perfectly.
About the RoleThis role provides essential administrative and operational support across the business. You'll work closely with Executive Assistants, Directors and clients, managing documentation, systems and internal coordination to ensure seamless day-to-day operations.
Key Responsibilities
Provide administrative support in the delivery of client services, including:
* Preparing presentations and reports
* Researching products and services
* Creating templates and online surveys
* Following up outstanding actions
Manage general office administration including mail, document preparation, email correspondence, photocopying, binding and ad hoc tasks
* Prepare and manage ATO and ASIC registrations and documentation, including company and trust setups
* Liaise with the Australian Taxation Office (ATO) on behalf of clients
* Act as a key point of contact for clients, responding to enquiries professionally and promptly
* Set up new clients across internal systems including MYOB, Xero and FYI
* Maintain and update CRM systems, including scanning, filing and document management
* Assist with data cleansing to ensure accuracy of client records
* Track incoming work, monitor job allocations and follow up outstanding tasks
* Provide overflow reception support, including answering incoming calls
* Assist with coordination of meetings, conferences and internal events
* Contribute to continuous improvement of office systems, processes and procedures
* Provide broader administrative support to Executive Assistants and the wider administration team
About You
You are a detail-oriented and reliable administrator who thrives in a structured, professional environment. You enjoy supporting senior staff, communicating with clients and take pride in producing high-quality work.
Skills & Experience
* Minimum 2 years' experience in an administrative role (professional services or corporate environment preferred)
* Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
* Experience with MYOB, Xero, FYI and/or CAS360 highly regarded
* Excellent written and verbal communication skills
* Strong time management skills with the ability to juggle competing priorities
* High attention to detail and a methodical approach
* Ability to work independently, show initiative and follow tasks through to completion
* High level of discretion and confidentiality
Why Join?
* Permanent, full-time role in a stable and professional environment
* Supportive team culture with exposure to senior stakeholders
* Varied and engaging role where your contribution is valued
* Opportunity to develop your skills and grow within the business
To apply for this role, please send your resume through the APPLY button below. Alternatively you can call Alana Collinson
All communication will be strictly confidential.