Make a practical difference for NT public school communities
The Northern Territory Council of Government School Organisations (NTCOGSO) is seeking an experienced Executive Assistant to provide high-quality executive, governance and office support to the Executive Officer.
This is a trusted, senior administrative role suited to someone who is organised, discreet and confident operating in a small team environment with complex stakeholders.
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About NTCOGSO
NTCOGSO is the peak parent body representing government school communities across the Northern Territory.
We work with school bodies, government agencies and sector partners to support strong governance, parent voice and effective public education systems.
More information about the organisation is available at:
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About the role
The Executive Assistant is the Executive Officer's primary support role and is responsible for ensuring executive workflows, governance processes and office operations run smoothly and reliably.
The role provides confidential executive support, coordinates governance and secretariat processes, and maintains administrative systems and records that underpin the organisation's work.
This is a high-trust position requiring sound judgement, strong organisational capability and attention to detail.
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Key responsibilities
Executive support
* Provide confidential executive support including diary management, meeting coordination, correspondence and workflow support
* Prepare, format and quality-check briefs, papers, correspondence and meeting materials
* Manage sensitive matters with discretion and professionalism
Governance and secretariat support
* Coordinate governance meetings including agenda preparation, minute taking, paper distribution and action tracking
* Maintain governance records, registers and document control
* Provide secretariat support to committees, working groups and formal governance processes
* Liaise professionally with internal and external stakeholders on governance matters
Office operations
* Maintain administrative systems, records, databases and filing
* Coordinate purchasing, travel and routine administrative finance processes
* Support day-to-day office operations in a small team environment
* Identify and implement practical system and process improvements
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Working hours and flexibility
* Full time, 37.5 hours per week
* Agreed daily start and finish times
* Scheduled work from home arrangements once established, balanced with in-office requirements
* Time in lieu for approved additional hours worked
This position is funded through a fixed agreement with the Department of Education and Training. Salary is set within the approved funding.
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Salary and benefits
* Base salary: $79,040 – $83,611 per annum
* Superannuation: 12% Superannuation Guarantee
* Leave loading: 17.5% on four weeks annual leave
* Christmas stand-down: two-week paid closure period
* Total remuneration package: $89,589 – $94,769 per annum
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Selection criteria (essential)
* Demonstrated experience providing high-level executive or senior administrative support
* Strong organisational and time management skills, with the ability to manage competing priorities
* High-level written and verbal communication skills
* Demonstrated discretion, sound judgement and ability to manage confidential information
* Proficiency in Microsoft Office and confidence using administrative systems and technology
* Ability to work independently while contributing effectively in a small team environment
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Mandatory requirements
The successful applicant will be required to:
* Hold a current Working with Children Clearance Notice
* Undergo a criminal history check
A criminal history will not exclude an applicant unless it is a relevant criminal history.
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How to apply
Applications should include:
1. One-page statement outlining:
2. Your current role and professional background
3. Relevant experience and skills aligned to the role
4. Your interest in working with NTCOGSO
5. Detailed resume
Applications should be submitted by email to:
Closing date: 6 March 2026
Shortlisted applicants may be requested to provide additional information or attend an interview.