Your key responsibilities - Provide confidential secretarial and executive support to the DDG in a fast-paced and sensitive environment, always ensuring discretion and professionalism. - Manage the Deputy Director-General's diary to ensure effective time management, punctual attendance at meetings, and the collation of required information packs for the DDG. - Monitor and manage the Deputy Director-General's inbox, triaging matters promptly and ensuring accurate dissemination of material for response and follow up. - Deliver high-level administrative support, including proactive and timely management of the DDG's emails and appointment diary to ensure efficiency and prioritisation of tasks. - Coordinate high-quality and comprehensive responses to requests for information and advice on behalf of the DDG, ensuring accuracy and timeliness. - Arrange and manage all travel requirements, including itineraries, bookings, and expense reconciliation. - Support the ATSIP senior leadership team providing timely assistance and facilitating engagement with the DDG on critical matters. - Assist the Manager ODDG in coordinating Cabinet Legislation Liaison Officer (CLLO) and Departmental Liaison Officer (DLO) requests to ensure seamless communication and workflow. - Provide secretariat support to a range of stakeholder and governance committees as required, ensuring accurate documentation and effective meeting coordination. - Maintain a high level of understanding of departmental activities, services, arrangements, and protocols to critically assess advice and requests on behalf of the Office of the Deputy Director-General. - Mentor and support the executive support network within ATSIP, fostering collaboration and professional development across the team. - Establish and maintain positive working relationships and partnerships with intra agency, inter-agency, and external stakeholders to achieve effective outcomes. - Demonstrate innovation and enthusiasm in developing, implementing, maintaining, and reviewing administrative systems and procedures within ATSIP to improve efficiency and effectiveness. - Perform other duties as directed, ensuring flexibility and adaptability to meet the evolving needs of the division. Job Ad Reference: QLD/676807/26 Closing Date: Monday, 9th February 2026