Role Overview
The Accounts / Administration Assistant is responsible for the smooth day-to-day operation of the company's accounts function—including Accounts Receivable, Accounts Payable, and Payroll—as well as supporting general office management.
This role also provides administrative assistance to the General Manager and broader team, ensuring efficient workflows and a well-maintained office environment.
Key Responsibilities
Accounts & Finance
Manage the receipting of client remittances and payments
Maintain company accounts with suppliers, including reconciliations and inquiries
Oversee company direct debits and credit card transactions
Process company expense reimbursements
Monitor and manage the Accounts and Claims email inbox
Process weekly payroll in MYOB
Chase outstanding receipts and clear bank feeds
Perform general ad-hoc financial duties as required
Administration & Office Management
Maintain organised filing systems, folders, and archives
Ensure office supply inventories are maintained and replenished as needed
Provide positive and professional reception, phone, and visitor support
Oversee office essentials, including stock levels, supplies, and restocking
Assist in keeping shared office spaces orderly, tidy, and well-presented
Manage vehicle fleet including scheduling, maintenance, and registrations
Assist with staff management including onboarding/offboarding and managing employee records and compliance documents
Maintain and distribute staff uniforms
Co-ordinate cleaners and external maintenance where required
This role is Full-time and immediate start available.
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