Executive assistant

MJD Recruitment is excited to be partnering with a leading global retail organisation to find an experienced Executive Assistant to support two senior executives in a highly visible and business-critical role.

This is a 12-month contract opportunity for a career Executive Assistant who thrives as a true business partner rather than a traditional administrator. Working closely with senior leadership, you will play a key role in driving priorities, creating structure, managing complexity, and enabling executive effectiveness within a fast-paced commercial environment.

Key Responsibilities

• Managing complex and ever-changing diaries, meetings, travel, and executive administration
• Acting as a trusted business partner and sounding board to senior leaders
• Anticipating needs, identifying potential issues, and proactively driving outcomes
• Coordinating meeting preparation, briefing materials, agendas, and follow-up actions
• Managing competing priorities and ensuring key deliverables remain on track
• Building strong relationships with stakeholders across all levels of the organisation
• Supporting leadership meetings, team events, projects, and business initiatives
• Leveraging technology and systems to improve efficiency and ways of working
• Exercising sound judgement, discretion, and confidentiality in all interactions

You will bring

• 5+ years' experience supporting senior executives in a fast-paced corporate environment
• Exceptional organisational skills and the ability to manage multiple competing priorities
• Strong judgement, initiative, and problem-solving capability
• Outstanding stakeholder management and communication skills
• A proactive mindset with the confidence to take ownership and drive outcomes
• High levels of professionalism, discretion, and emotional intelligence
• Strong technology skills and a genuine interest in leveraging new tools to improve efficiency
• Previous experience within consumer products, retail, FMCG, professional services, technology, or similarly fast-paced environments will be highly regarded

The Environment

Based in North Sydney, you will work alongside a team of experienced Executive Assistants within a collaborative and high-performing environment.

This position is offered as a 12-month fixed-term contract and is based in the office five days per week.

If you're an Executive Assistant who enjoys being a trusted advisor, problem solver, and genuine partner to senior leaders, we'd love to hear from you. Apply now!