Introduction
As a respected and independent national consultancy MBM has built a reputation for delivering accurate insightful and innovative advice across Australias property construction and infrastructure sectors. Our people are at the heart of our success and we are proud to offer a collaborative values-led workplace where your growth and contribution truly matter.
We are currently seeking an experienced Office Manager and Bidding Coordinator to join our Melbourne team.
Description
Position Description - Office Manager and Bidding Coordinator (VIC)
Operations Division
The Office Manager and Bidding Coordinator (VIC) is responsible for managing the operational workflow of the Melbourne office. Reporting to the Melbourne Directors and with a dotted line to the National Operations Manager they must be able to successfully work in a team environment demonstrate initiative and ensure the smooth running and operation of the office in conjunction with the companys goals nationwide.
Bidding
Work with the National Bidding Manager and provide bidding support to the Melbourne office and other Hubs.
Responsible for developing compiling and managing tender submissions and fee proposals nationally supporting the bidding team and ensuring content is timely compliant and persuasive.
Key Responsibilities
Write format and edit clear concise and persuasive proposals submissions and capability statements
Coordinate inputs from various departments including marketing graphic design and subject matter experts
Prepare and maintain templates CVs project profiles case studies and other bid-related materials
Assist with research on clients and industries to inform proposals
Collate and finalise all tender components both digitally and in hard copy if required
Liaise with internal and external stakeholders to ensure the timely delivery of bids
Update and contribute content to the knowledge management system to support future submissions
Operations
Report to the Director and collaborate with the National Operations Manager to oversee premises IT suppliers client liaison quality assurance WH&S office budgeting policies and overall office management.
Key Responsibilities
Handle a broad range of administrative tasks including typing scanning booking meetings and travel and providing general office and IT support
Manage reception duties such as answering calls greeting clients preparing tea or coffee and maintaining a professional front-of-house experience
Organise internal functions including staff events and working in collaboration with the Marketing team on internal client events
Manage general office logistics including stationery kitchen supplies groceries couriers and parcel handling along with budget tracking and office expenditure
Ensure the security and confidentiality of the office environment is in line with organisational procedures. Act as the primary liaison with building management for maintenance and facility-related concerns
Ensure the office complies with Work Health and Safety (WHS) regulations fostering a safe workplace through awareness procedure compliance and incident reporting
Skills And Experiences
Qualifications and Experience
Essential
Proven experience (5 years) in office management administrative coordination or a similar operational role preferably within a professional services architecture engineering or consulting environment.
Demonstrated experience in coordinating and producing bids tenders and proposals with strong writing editing and document formatting skills.
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) Adobe Suite and working knowledge of Canva would be an advantage.
Strong organisational and multitasking skills with the ability to manage competing priorities and meet tight deadlines.
Excellent interpersonal and communication skills with the ability to engage effectively with stakeholders at all levels.
Knowledge of and commitment to workplace health and safety (WHS) standards and compliance practices.
Experience in managing suppliers vendors and facilities including IT and building services.
What Youll Gain
Experience the end to end submission process across Education Government Commercial Health and Infrastructure sectors
Professional growth through our on the job training program
Workplace flexibility and access to a diverse national network
A values-driven team committed to Precision Integrity and Reliability
How MBM will support you
Regular performance appraisals using a clear competency framework
Access to internal and external training programs
A professional supportive and approachable leadership team
How to Apply
To join a firm that values professional excellence and innovation please submit your CV and cover letter to .
MBM has an open inclusive and supportive culture where diverse individuals are offered excellent opportunities to grow learn and advance in their careers. We are committed to encouraging our employees to reach their full potential while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women Aboriginal and Torres Strait Islander people people with disabilities and other minority groups to apply.
Required Experience :
IC
Key Skills
Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience
Employment Type : Full-Time
Experience : years
Vacancy : 1
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