Office Manager (with EA responsibilities) - 8 Month Contract | Immediate Start | Prahran
Our client, a dynamic property business based in Prahran, is seeking an experienced Office Manager with some Executive Assistant support for an initial 8-month contract. This is a fantastic opportunity to be the go-to person in the office, keeping everything running smoothly while supporting the Managing Director.
The role offers flexible working arrangements - full-time, part-time, or shorter days - whatever works best for you. You'll be joining a supportive, collaborative team in a fast-paced environment where your contribution makes a real difference.
About the Role
As Office Manager with EA responsibilities, you will manage the day-to-day operations of the office and provide high-level support to the Managing Director.
Your key responsibilities include:
Office Management & Administration
* Oversee general office operations, supplies, and reception duties
* Maintain filing and archiving systems, including cloud-based platforms
* Coordinate onboarding for new staff (stationery, keys, equipment, desk setup)
* Organise meetings, catering, and company events
* Act as the first point of contact for day-to-day office matters
Executive Assistance to the Managing Director
* Manage diaries, coordinate meetings, and travel arrangements
* Prepare correspondence, presentations, and other high-quality documents
* Take minutes and coordinate follow-ups from meetings
* Assist with personal admin tasks for the MD as required
HR & Team Support (Light)
* Assist with onboarding and offboarding staff
* Maintain HR files and support performance review processes
* Be a point of contact for staff queries
Sales & Marketing Support (as required)
* Assist with maintaining websites, social media, and marketing communications
* Support events, presentations, and other team initiatives
About You
* Proven experience in office management and EA support
* Strong organisational, multitasking, and communication skills
* Confident with IT systems and cloud-based platforms
* Professional, proactive, and solutions-focused
* Able to handle confidential information with discretion
Why You'll Love This Role
* Immediate start with flexible working arrangements
* Be a key part of a collaborative and supportive team
* Work closely with the Managing Director and contribute to the smooth running of the office
* Variety in your day-to-day work, keeping every day interesting