Job description
Agency Department of Logistics and Infrastructure Work unit Built Infrastructure
Job title Executive Information Coordinator Designation Administrative Officer 4
Job type Full time Duration Fixed to 15/03/2026
Salary $75,091 - $85,611 Location Palmerston
Position number 39723 RTF Closing 29/09/2025
Contact officer Lesty Wilson, Executive Officer on or
About the agency
Apply online
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
The Executive Information Coordinator provides high-level administrative and secretariat support, including management of
the daily business of the Executive Director's for Infrastructure Planning and Operational Support (IPOS) and Infrastructure
Delivery (ID) and extended coordination and support to the work of IPOS and ID branches.
Key duties and responsibilities
1. Provide executive level assistance and support to IPOS and ID Executive Director's, including the management of
workflow through the office, records management, calendar and meeting management, and scanning and monitoring
incoming calls.
1. Follow up on divisional tasks and timeframes on behalf of IPOS and ID Executive Director's.
2. Work closely with internal divisions and work units to coordinate and assist in the preparation of correspondence and
reports.
1. Manage a range of financial and procurement functions including travel bookings, purchasing, liaising with suppliers,
organising payments, processing credit card transactions and reconciliations.
5. Take meeting minutes, formulate agendas, distribute background papers, and coordinate venue booking and catering.
1. Support the strategic management of both branches and work closely with Directors and their support staff to assist in
day-to -day operations.
Selection criteria
Essential
1. Demonstrated experience in providing high-level administrative and executive support, including calendar and diary
management, meeting organisation, minute taking, credit card management and travel bookings.
2. Demonstrated high-level written communication skills with the ability to quality check executive level documents,
including ministerial correspondence, and draft procurement documentation.
1. Demonstrated high-level interpersonal skills with the ability to liaise effectively and build strong working relationships
with internal and external stakeholders, as well as high-level of diplomacy, integrity, confidentiality and tact in dealing
with a range of individuals and organisations within all levels of Government and outside organisations.
1. Proficient in the use of computer systems, including word processing, databases and spreadsheets.
2. Ability to remain reliable and highly motivated in a busy small team environment often without direct supervision,
including demonstrated high-level organisational skills with ability to set priorities and to work under pressure, plan for
alternatives and complete tasks within required timeframes.
Desirable
1. Experience with the HP Content Manager records management system and Travel Request Information Processing
System.
2. Experience in portfolio management, works programming and/or infrastructure delivery