Administrative Assistant - School of Nursing & Health
Avondale University is seeking applications for a part‑time, 15 hours per week, Administrative Assistant, to join the School of Nursing & Health on the Lake Macquarie campus.
Be part of the transformation.
This important role is responsible for providing operational and administrative support for the Nursing course at Avondale by assisting staff and students on the Lake Macquarie campus.
What will you do?
* Provide administrative support to the School with a priority for the Lake Macquarie Campus.
* Coordinate or assist with the processing of student extension requests, including Negotiated Assessment Submission Plans.
* Assist with managing department stock, including clinical laboratory supplies, stationery, and office equipment.
* Assist with managing the student uniform sales for Bachelor of Nursing students.
* Assist with document preparation and collation for accreditations and advisory committees.
* Assist with agendas, minutes or processing outcomes of School or other committees where required.
* Produce reports as requested.
* Assist with induction and support for sessional academic staff.
* Provide support for scheduling and room preparation, and facilities management, including maintenance requests.
* Provide support to the LMS Officer as needed.
* Liaise with Sydney Campus in relation to exam preparation and supervision when required.
* Assist with student orientation days and marketing/promotional activities as requested by the Campus Manager or School Administration.
About you
* Highly motivated with great interpersonal skills and ability to communicate effectively to build relationships with internal and external stakeholders.
* A willingness to strongly support the mission, values, and ethos of Avondale.
* Achieved Certificate‑level qualifications in office administration (or similar) and/or relevant experience.
* Competent in Microsoft Office and scheduling applications, and capable of adapting to new software.
* High level of accuracy and attention to detail with the ability to meet competing work demands and use initiative.
* Excellent communication skills with a high level of written and verbal English language skills.
* Pleasant demeanour, tactful, demonstrate sound judgement with a respectful and professional approach to people.
* NSW C‑class driver's licence and willingness to travel between campuses or to other venues as required in own vehicle.
* Ability to maintain strict confidentiality.
* Initiative, good judgement and problem‑solving ability.
* Ability to exercise independent responsibility in consultation with supervisor.
* Cooperate with all work health and safety policies and procedures related to the work being undertaken and ensure that actions or omissions do not impact health and safety of others at Avondale. Promote a safe workplace and identify unsafe practices.
* Understand and support equal opportunity principles.
* Diploma level qualifications or higher (or equivalent) in office administration.
* Experience in a Christian higher‑education support context.
* Understanding of an online learning environment.
* Willing to be flexible in working hours, including weekends on limited occasions.
Why work at Avondale?
* Compressed working week with half‑day Fridays.
* Heavily discounted further study options.
* Discounted school fees for attendance at Adventist schools.
* Free access to Avondale Libraries.
* Free access to onsite ovals, tennis courts, squash courts and Auditorium on Lake Macquarie campus during opening hours.
How to apply
Send an email to **********@avondale.edu.au (replace with actual email address) with the following:
* A resume (four‑page maximum)
* A statement addressing the selection criteria
* Contact details of three referees
Salary: Avondale Higher Education Worker Level 4 $37.26–$39.14 per hour, plus superannuation.
Applications close on 16 January 2026.
Applicants must have the right to work in Australia. Avondale is an equal opportunity employer and reserves the right to make a delayed appointment, not appoint, or appoint by invitation.
#J-18808-Ljbffr