Job Opportunity:
Administrative Coordinator
We are seeking a highly organized and detail-oriented Administrative Coordinator to support our team of consultants. This role will involve providing administrative assistance across the entire life cycle of the recruitment process.
Key Responsibilities:
* Coordinate daily office operations and ensure a smooth work environment
* Process fortnightly payroll for contracting staff, create contracts for temporary workers, and facilitate onboarding to the payroll system
* Support proposal development and RFP processes, preparing client and candidate communications
* Manage event logistics: venue selection, catering, advertising, and execution
* Facilitate accurate invoicing to the accounts team
* Maintain and update the company website (WordPress) as needed
* Assist consultants with recruitment cycles: shortlisting CVs, pre-screening candidates, job ad creation, scheduling interviews
* Update and manage CRM systems
* Publish engaging LinkedIn content and create marketing materials
* Onboard new recruiters, set up workstations, and grant system access
* Ensure excellent customer service through professional interactions with clients, visitors, and external guests
* Monitor and manage office supplies inventory; order new supplies as needed and optimize cost-effectiveness
* Coordinate virtual team assistant activities
* Maintain open communication with building management regarding office maintenance, safety, and security
* Perform other administrative tasks as required by the team