Job Description
We are seeking an experienced Executive Assistant with a strong finance and accounting background to support our leadership team. This role requires a detail-oriented skilled who can manage executive administrative tasks while also providing hands-on support with construction project financials, job costing, and budget management. The ideal candidate is highly organized, financially savvy, and able to bridge the gap between project management and accounting functions.
Key Responsibilities
- Provide executive-level administrative support, including scheduling, correspondence, and document management.
- Take ownership of financial tracking and reporting for construction projects, including job cost accounting, forecasting, and variance analysis.
- Process, review, and reconcile invoices, payments, and contracts, ensuring accuracy and timeliness.
- Prepare monthly, quarterly, and ad hoc financial reports and project dashboards for leadership review.
- Support construction project management through budget monitoring, change order documentation, and financial oversight.
- Coordinate with vendors, contractors, architects, and clients to ensure financial and contractual requirements are met.
- Assist in compliance, permitting, and financial documentation required for audits and reporting.
- Maintain highly organized digital and physical files for both financial and project records.
- Anticipate executive needs and provide proactive, solutions-oriented support.
Qualifications
- Bachelor’s degree in Finance, Accounting, or related field (or equivalent experience required).
- 3+ years of professional experience in accounting, finance, or financial operations, ideally within construction, real estate, or related industries.
- Strong understanding of budgeting, job costing, and financial reporting.
- Proficiency in Microsoft Excel (advanced functions required); experience with accounting/project software a plus (e.g., QuickBooks, Sage, Procore, Buildertrend).
- Exceptional organizational skills, attention to detail, and ability to prioritize multiple tasks.
- Strong communication and interpersonal skills, with the ability to work effectively across teams and with external partners.
- Proven ability to maintain discretion and confidentiality with sensitive information.
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