Part‑Time Assistant Accountant
About JM Clinical
JM Clinical is an emerging Australian clinical trials site specialising in immunology and gastroenterology research. Our mission is to accelerate the development of novel therapies by providing high-quality, compliant, and patient-centred clinical trial services.
We're a small and highly capable team. We move fast, think smart and get things done. Every person here has real ownership, and every role has impact. We are a genuinely nice group of people who care about our work and each other.
Role Overview
Reporting to our Financial Controller, the Assistant Accountant will support the finance function by managing day‑to‑day accounting activities, with a focus on Accounts Payable, payroll support, Weel receipt processing, purchase order creation, and managing the accounts inbox.
This role will suit someone who is reliable, proactive, and solutions-focused, with a practical mindset and a strong sense of ownership. You will be comfortable working in a small, fast-moving team, where flexibility and collaboration are essential and everyone contributes beyond their formal remit when needed. You enjoy learning, are open to adapting to new systems and processes, and take pride in continuously improving how things are done. You bring a calm, organised approach, communicate clearly, and can be trusted to manage your responsibilities independently while staying closely connected to the broader team.
Key Responsibilities
Accounts Payable (AP)
* Process supplier invoices accurately and on time
* Reconcile supplier statements and resolve discrepancies
* Prepare monthly and fortnightly payment runs
* Maintain up‑to‑date vendor records and ensure compliance with internal controls
Payroll Support
* Assist with payroll preparation and data entry
* Check and process timesheets or payroll changes
* Ensure employee details, leave requests, and updates are recorded correctly
* Support compliance with relevant awards and payroll legislation
Weel Receipts & Expense Management
* Review and reconcile Weel card transactions
* Follow up with staff for missing receipts or coding
* Allocate transactions to correct accounts and cost centres
* Maintain accurate and timely expense records
Purchase Orders (POs)
* Create and issue purchase orders in Xero
* Ensure POs align with budgets and approval requirements
* Match POs with invoices and follow up on discrepancies
* Support the rollout and consistent use of the PO process
Accounts Inbox Management
* Monitor and action the accounts email inbox daily
* Prioritise incoming invoices, queries, and requests
* Respond to internal and external stakeholders professionally
* Escalate or redirect items where required
Other Duties
* Assist with month‑end tasks such as reconciliations and journals
* Maintain digital filing and documentation
* Support ad‑hoc finance or administrative tasks as needed
Skills & Experience
* Previous experience in an accounting or finance support role
* Strong understanding of AP processes and basic payroll principles
* Experience with Weel or similar expense management tools is an advantage
* Familiarity with Xero or other accounting software
* Excellent attention to detail and organisational skills
* Ability to work independently and manage competing priorities
* Strong communication skills
Other Details
This is a part-time role working the equivalent of 0.6FTE per week. Our ideal candidate can work approxiately 5 hours per day, ideally spread across Monday to Friday during school hours. This structure supports regular daily touchpoints, timely processing of finance activities, and consistent support to the business.
The role may be performed remotely, provided the successful candidate can maintain reliable availability during agreed working hours and communicate effectively with the team.
Salary
70K + super at 0.6FTE