Overview Work Type: Fixed-term - Part-time Salary: Salary not specified Grade: Education Support - Level 1, Range 3 Occupation: Administration Location: Loddon Mallee - Macedon Ranges Reference: 1524012 Selection Criteria SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others. SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems. SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports. SC4 High level organizational skills, including the capacity to prioritise work flows. SC5 High level written and verbal communication skills. Role This position is for 2 days per week with a chance of increasing. Days and times can be negotiated. The role is currently until the end of term 2, but with a high chance of extension to the end of the year. A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources. Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration. Responsibilities Deliver School Services
* Manage the design and production of school publications and documents
Finance
* Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
* Prepare funding submissions for the leadership team and school council.
* Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
* Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
* Administer government grants and other school income.
* Manage fund raising activities.
General Administration
* Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
* Provide administrative support to external service providers as required.
* Manage the processing of student admissions, registrations, enrolments and transfers.
* Provide required level of administrative support for school events, functions and projects.
* Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
* Research, plan and prepare development programs for support staff.
* Manage recruitment procedures.
* Provide authoritative advice to the leadership team on support structures and work practices.
* Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
* Manage procedures relating to employee relations issues.
* Assist in the development of human resource planning.
Manage School Resources
* Coordinate the use and maintenance of school buildings and equipment.
* Liaise and negotiate with service providers in respect to the cost and quality of services.
* Supervise the delivery of contracted services.
* Manage the development and collection of resource material at the school.
Support School Council
* Draft reports and make recommendations on operational issues.
* Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
* Develop techniques and procedures that will affect work practices beyond the work place.
* Manage a technical program with a broad scope across the school.
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https:///pal/child-safe-standards/policy DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https:///pal/values-department-vps-school-employees/overview Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http:///hrweb/Pages/default.aspx
Location Profile Malmsbury Primary School is located 95km North West of Melbourne, 10 km North West of Kyneton and around 70km south east of Bendigo. Many of our parents choose to drive from neighbouring towns to enable their children to attend Malmsbury PS. Our school has excellent facilities. We have a school owned art building, a classroom building with four learning spaces, a music room and an original bluestone building that houses our staffroom, office, library and staff resource room. We also host Malmsbury Playgroup which meets on Monday mornings. We offer an Outside of School Hours service which is run by two part-time carers from Monday to Friday from 3:30pm-6:00pm. Our extensive playground includes an artificial soccer pitch, basketball court, oval, covered play equipment and sandpit. In 2025,our school has 62 students in 4 classrooms- Prep/1, Grade 1/2, Grade 3/4, and Grade 5/6. We offer specialist areas of Physical Education, Japanese/Auslan, Visual Arts and Performing Arts. Our school has 8.5 equivalent full-time staff comprised of: 1.0 Principal, 4.2 classroom teachers, 0;2 Disability and Inclusion Co-ordinator, 0.5 Mental Health and Wellbeing Leader, 0.4 Social Worker, 0.8 specialist teachers, 0.6 Business Manager, and 1.7 Education Support Staff. Our weekly staff meetings are based around professional learning, using student data to cater to student learning needs and the sharing of effective teaching and learning strategies. We work closely with our student's families/carers to help their children achieve their best. Creating a safe, supportive learning environment where children are challenged and supported to be their best is our priority. Malmsbury Primary School is dedicated to inspiring young people to become passionate participants in their future and good citizens in their community. We encourage leadership and personal growth through a range of classroom, community, creative and environmental learning opportunities. Our school community sets high expectations, academically and behaviourally, to enable our students to develop as adaptable, inquiring, creative, courageous and environmentally aware individuals who respect and celebrate differences in others. Our school values of Respect, Responsibility, and Community are an important part of our school culture and are reinforced and 'lived' by students, staff and parents. Students who uphold our school values, show initiative in being a positive school member, lift us all up with their enthusiasm, support and positive attitude can be nominated to receive a #teammalmsbury t-shirt. We are on the SWPBS journey and use our Behaviour Matrix to help identify and support positive behaviours across the school. Malmsbury Primary School believes everyone has the right to feel safe, happy and be able to embrace and nurture a culture of wellbeing as they strive to be the best they can be. Our parents are involved in our school in a variety of ways. They help in our classrooms, on School House activity and sport days, gardening with students in the vegie garden and running a variety of fundraisers to support our school. We have also just begun implementing the Stephanie Alexander Kitchen Garden Program which is well supported by our families. Applications close Sunday 10 May Posted 27 April 2026