Please note: Only candidates with full, permanent working rights in Australia will be considered for this role
HR & Office Coordinator
Location
This role is based at our Arundel Head Office on the Gold Coast.
About the Role
Reporting to the Human Resources Manager, you will play a key role in delivering seamless office operations while acting as the primary on-site coordinator for people, culture, and administrative activities at our Arundel Head Office.
This is a true dual-role position, combining HR coordination with hands-on office support. With HR leadership based remotely, you will operate with a high degree of autonomy, ensuring both People processes and day-to-day office functions run smoothly and efficiently.
What you'll be doing
* Act as the first point of contact for the office, including answering and directing all incoming calls
* Maintain the presentation and cleanliness of the corporate offices, including keeping shared spaces neat and fridges fully stocked
* Manage workplace resources, supplies, and contract cleaners
* Coordinate team-related purchases, including catering for events, trophies and awards, and gift cards
* Prepare/coordinate monthly team comms, town halls, and travel arrangements
* Champion a positive safety culture by supporting the Workplace Health & Safety Advisor with initiatives on-site
* Act as the go-to person for team members on HR and workplace queries
* Support the full team member lifecycle, including onboarding, offboarding, and maintaining accurate team records
* Prepare and maintain HR documentation, including employment contracts and variations
* Ensure accurate data entry and upkeep of HR systems and team files
* Coordinate key people processes such as performance reviews, check-ins, and engagement initiatives
* Assist with recruitment activities including job ads, interviews, and candidate communication
* Support payroll inputs, including timesheets, leave tracking, and team expense processes
* Ensure compliance with company policies and employment requirements
* Act as a central link between site teams, HR, and leadership
* Assist with financial administration including purchase orders, invoices, and expense tracking
About You
* 2–5+ years’ experience in HR administration
* Minimum Certificate IV in Human Resources (or equivalent)
* Strong administrative and organisational skills, with experience supporting office operations
* Confident handling front-of-house responsibilities, including phone systems and visitor management
* Experience supporting the full team member lifecycle, including onboarding, contracts, and offboarding
* Proven experience preparing and managing HR documentation with strong attention to detail
* Experience supporting payroll processes, including timesheets, leave tracking, and expense administration
* Demonstrated ability to work autonomously and manage competing priorities
* Strong interpersonal and communication skills, with the ability to engage stakeholders at all levels
* Experience working in a fast-paced or operational environment is highly regarded
* Tertiary qualification in Human Resources, Business, or a related discipline is advantageous