Ding! Ding! Trams are the heart of Melbourne – join our team and be part of the world’s largest tram network.
Long Description
Role Purpose
At Yarra Trams, our mission is to deliver world-class transport services to our passengers. In this role, you will contribute to this goal by:
* Coordinating administration activities for the NGT Project team including document control, correspondence management, quality assurance and administration support.
* Ensuring that Yarra Trams meets its contract and Franchise agreement timeframes to maintain and demonstrate Document Control Arrangements, Records Management, Regulatory Compliance and Process Control.
Responsibilities
* Manage project documentation including working with the State’s Document Control System (Team Binder) and SharePoint and maintain records of Yarra Trams input into the NGT program.
* Maintain and update relevant document registers in Excel and SharePoint ensuring revisions, dates and other document references are correct and in alignment with States program.
* Facilitate and coordinate register of responses as required from across Yarra Trams functions to requests from third parties.
* Organise and distribute documents from the NGT design packages to relevant stakeholders.
* Develop and maintain NGT SharePoint collaboration website and distribution lists.
* Assist with the preparation of templates, reports, letters and other documentation as required by Management and the NGT Project team.
* Manage team calendar including scheduling meetings and capturing meeting minutes as required.
* Complete general administration tasks for the NGT project team as required e.g. maintaining register of confidentiality deeds.
Skills & Experience
* Minimum of 3 years’ experience in a similar administration role
* Desirable experience in Maximo
* Experience in MS SharePoint and MS Project suite
* Familiarisation with Team Binder desirable
* Strong organisational skills and ability to deliver to project timeframes as required
* Ability to work in a group and understand others’ needs
* Experience in effectively prioritising tasks
* Demonstrated ability to perform under pressure to meet deadlines
* Strong stakeholder management and ability to engage with the team
* Experience in rolling stock, construction or public transport project environment
* Awareness of occupational health, safety and environmental issues in the workplace
Why Yarra Trams?
At Yarra Trams, we foster a workplace grounded in respect, celebrating diversity and embracing inclusivity. You’ll also enjoy the following benefits:
* A free travel pass for Victoria’s Public Transport Network
* Competitive salary and great conditions
* Professional development
* Career growth opportunities
* A commitment to your health and wellbeing including free flu vax, discounted gym membership, and access to our Employee Assistance Program (EAP)
* Paid Parental Leave for primary caregivers
About Yarra Trams
Yarra Trams is proudly operated by Yarra Journey Makers, a joint venture between Transdev Australia and John Holland. We work with the Department of Transport and Planning, alongside its transport agencies and operators to provide a fully integrated, sustainable transport service for the people of Melbourne.
We're all Journey Makers, connecting people and communities across Melbourne. We’re committed to caring for each other, our passengers, and the communities we serve. Our Diversity & Inclusion Strategy is a key pillar and as an equal opportunity employer, we value diversity and encourage candidates of all ages, those with disabilities, and people of Aboriginal and Torres Strait Islander heritage to apply.
Please note, our selection process includes pre-employment checks, such as a police check and a medical assessment. Yarra Trams employees are required to adhere to Yarra Trams Policies and Procedures such as, but not limited to, Health and Safety Policy, Equal Employment Opportunity & Workplace Bullying Policy, Drug and Alcohol Management Program Policy (including drug and alcohol testing programs).
If you would like further details about an advertised role, or if you require an adjustment in the application process, or any other information in alternate formats please email careers@yarratrams.com.au or call 1800 800 007