Step into a role that’s quick paced, rewarding, and central to growth.
We are seeking a polished and ambitious Administrative Assistant to join a high performing team in Southport.
This is not your standard admin role. You will not be chained to a front desk as there is already a dedicated Receptionist. Instead, this role is about being the engine room of the business, driving efficiency, supporting consultants, and making sure nothing slows us down.
From day one you will be hands on in recruitment operations, keeping candidate pipelines sharp, coordinating interviews, ensuring compliance, and supporting the consultants who generate revenue. You will also be across marketing, events, and systems that keep us moving forward. In short your work will be felt across the entire business.
This is a business recognised as the most awarded and most reviewed on the Gold Coast, built on a reputation for delivering results that transform both careers and organisations. The culture is high performance but ego free, and this role sits right at the heart of it.
For someone ambitious, this is more than just a job. It is a career defining opportunity. You will get direct exposure to how a market leading recruitment firm operates, learn from an award winning leadership team, and develop skills that open doors to long term growth in recruitment, operations, or business management.
What you will be doing:
- Screening candidate CVs, coordinating interviews, and managing follow ups.
- Conducting reference checks and ensuring compliance documentation is complete.
- Maintaining the CRM with accurate candidate pipelines and updates.
- Preparing reports, shortlists, and recruitment packs for consultants.
- Supporting consultants with document formatting, proposals, and presentations.
- Assisting with marketing campaigns, social media scheduling, and brand projects.
- Coordinating travel bookings, events, and supplier arrangements.
- Managing filing, archiving, and digital records to keep operations efficient.
- Providing light reception relief only during breaks and leave, plus assisting with overflow calls when required.
What you will bring:
- Strong organisational skills and attention to detail.
- Clear written and verbal communication skills.
- Professional presentation in a corporate environment.
- Tech confidence with Microsoft Office, Gmail, and CRM systems.
- Energy, resilience, and the ability to thrive in a fast paced team.
- Previous admin, office support, or customer service experience (desirable but not essential).
What is in it for you:
- Competitive base salary of $55K–$65K plus super and bonuses.
- Direct mentorship from an award winning leadership team.
- Hands on training with a clear career pathway into recruitment.
- Secure onsite parking and a contemporary Southport office in the heart of the Gold Coast.
- Access to a next generation recruitment tech stack rolling out in 2025.
- A high performance, no egos culture where ambition is celebrated.
- Unlimited career potential with the Gold Coast’s most awarded recruitment brand.
This role gives you more than a desk. You will be immersed in the operations of a high profile recruitment business, building the skills and connections that will set you apart for years to come.
Ready to make your move?
Applications are open now but opportunities like this do not stay on the market for long.
We value every candidate and guarantee a response to every application.
📌 Administrative Assistant
🏢 W Recruitment
📍 Gold Coast