Overview
Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 4
Occupation: Administration
Location: Melbourne - Eastern suburbs
Reference:
Location Profile
LSL Replacement-possibility of ongoing
Established in 1889, Auburn Primary School is a vibrant learning community that values strong connections between students, staff, and families. With a balanced and comprehensive curriculum, the school fosters both academic growth and social development, with a strong emphasis on student engagement and active parent participation.
Located in a well-established, inner-suburban area in Melbourne¿s eastern suburbs, Auburn Primary School currently has an enrolment of 383 students. The school grounds are spacious and well-maintained, featuring beautiful gardens, and the site has a heritage overlay. Learning spaces are designed to facilitate team teaching, which is a key expectation at Auburn, encouraging a culture of collaboration, professional growth, and a shared commitment to continuous improvement.
The school offers a broad curriculum, including specialist programs in Mandarin (Chinese), Visual Arts, Performing Arts, and Physical Education. Auburn students have the opportunity to showcase their talents in highly anticipated biannual performances, which highlight the school¿s commitment to creativity and self-expression. Technology is embedded across all learning areas, with digital screens in every classroom and a school-managed device program that ensures all students have access to high-quality digital learning tools.
Auburn Primary School operates under a multi-age philosophy, grouping students in Foundation, Year 1/2, Year 3/4, and Year 5/6. The school¿s approach to teaching and learning is carefully structured to provide a strong foundation in literacy and numeracy while fostering engagement through personalised learning and inquiry-based teaching. In Foundation to Year 2, an investigative play approach supports early learning, leading into explicit literacy and numeracy instruction through clinic groups. In Years 3 to 6, clinic groups continue to target key literacy and numeracy concepts within an inquiry-based approach.
This developmental model ensures students are supported to progress from their current skill level to the next stage, maintaining high expectations and engagement.
Auburn¿s commitment to professional learning and leadership development is a defining feature of the school¿s culture. Team teaching, collaboration, and a shared vision of continuous improvement are core expectations for staff. A mentoring program supports teacher development, alongside research-based professional learning opportunities. The school is also committed to fostering leadership, including the annual School Council sponsored Future Leaders Scholarship offering aspiring leaders opportunities to further develop their skills and impact.
Auburn Primary School is an inclusive, forward-thinking, and highly engaged learning community where students, staff, and families work together to ensure the best outcomes for all learners. The school¿s commitment to excellence, improvement and collaboration provides a strong foundation for future growth and continued success.
Selection Criteria
SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organizational skills, including the capacity to prioritise work flows.
SC5 High level written and verbal communication skills.
Role
[Attendance requirement for this position]
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Deliver School Services
* Manage the design and production of school publications and documents
Finance
* Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
* Prepare funding submissions for the leadership team and school council.
* Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
* Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
* Administer government grants and other school income.
* Manage fund raising activities.
General Administration
* Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
* Provide administrative support to external service providers as required.
* Manage the processing of student admissions, registrations, enrolments and transfers.
* Provide required level of administrative support for school events, functions and projects.
* Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
* Research, plan and prepare development programs for support staff.
* Manage recruitment procedures.
* Provide authoritative advice to the leadership team on support structures and work practices.
* Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
* Manage procedures relating to employee relations issues.
* Assist in the development of human resource planning.
Manage School Resources
* Coordinate the use and maintenance of school buildings and equipment.
* Liaise and negotiate with service providers in respect to the cost and quality of services.
* Supervise the delivery of contracted services.
* Manage the development and collection of resource material at the school.
Support School Council
* Draft reports and make recommendations on operational issues.
* Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
* Develop techniques and procedures that will affect work practices beyond the work place.
* Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information
Business Managers are an integral part of the school administration. In line with the School Business Manager Capability Framework, applicants should possess the technical skills, people skills and self-mastery to succeed in the role. Auburn Primary school is a strong team-based environment and the successful applicant should endeavour to positively contribute to a culture that is united, dynamic and proactive, be a lifelong learner, and embrace a growth mindset.
Please note, the role is advertised as a part time position (.08), days and hours are negotiable.
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Applications close Wednesday 10 September 2025 at 11.59pm
Posted
29 August 2025