Administrative Support Role
This position involves providing comprehensive administrative support across various key areas. You will work closely with the Senior Administrator, handle day-to-day operations of the project Incentive Program, and collaborate with the communications team to coordinate events and meetings.
The role requires handling both routine and complicated tasks, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will enable you to bring efficiency and organization to your team.
Main Responsibilities
* Perform a range of administrative duties, from routine to complex, under minimal supervision.
* Handle tasks independently and proactively address potential issues and changing priorities.
* Maintain accurate records of important matters for the executive's attention.
* Anticipate changing priorities and alert the manager as needed.
* Coordinate travel arrangements and prepare detailed expense reports using relevant software.
* Compose routine correspondence and review outgoing messages for accuracy and proper format.
* Assist in planning internal and external meetings, maintaining calendars for responsible managers, and compiling conference notes and meeting minutes.
Required Skills and Qualifications
* A minimum of 1 year of related experience is required.
Benefits and Opportunities
* Maintain accurate records of incentive program participants, awards, and related documentation.
* Coordinate schedules and deadlines for program activities, ensuring timely execution of administrative tasks.
* Support communication about program updates, policies, and procedures to relevant parties.
* Track incentive awards, ensuring accuracy and compliance with organizational guidelines.
* Respond to inquiries and provide support to participants regarding program rules and administrative processes.
* Prepare reports, presentations, and summaries related to incentive program metrics and activities.
* Manage data entry and maintain databases related to incentive programs for reporting and auditing purposes.
Additional Information
* E nsure compliance with company policies, legal requirements, and financial regulations in administrative operations.
* Provide broad administrative and office support to the team in an efficient and effective manner.
* Maintain office supplies and ensure the office is organized and well-stocked.