Job Title: Technical Documentation Specialist
Job Summary:
We are seeking a highly organized and detail-oriented individual to manage and control project documentation across multiple engineering projects. This role is essential in ensuring all technical documentation is well-organized, up-to-date, and accessible to key stakeholders within the organization.
Key Responsibilities:
1. Maintain and control all engineering project documents, ensuring proper categorization, storage, and version control.
2. Ensure timely distribution of all relevant documents to internal teams, clients, contractors, and external stakeholders.
3. Track the status of documents, including approvals, revisions, and updates, and ensure all stakeholders are informed of any changes.
4. Ensure all documentation is compliant with industry standards, including health and safety regulations.
5. Create and maintain accurate records of all documentation and ensure archiving of documents as required at the completion of projects.
6. Manage the document control system to ensure it meets project requirements.
7. Work closely with project managers, engineers, and other departments to ensure all documentation needs are met and project deadlines are supported.
8. Ensure all documents are properly checked and approved before distribution, and that they meet quality standards.
9. Assist with audits by providing access to relevant documentation, and generating reports on document control activities as needed.
10. Train new staff and team members on document control processes and systems to ensure consistency and efficiency across projects
Requirements:
To be successful in this role, you will need:
* Prior experience as a Document Controller, preferably within an engineering, construction, or industrial environment.
* Familiarity with document control systems.
* Strong organizational skills with a meticulous approach to managing documents, ensuring accuracy and version control.
* Excellent verbal and written communication skills, with the ability to work effectively with engineers, project managers, and external parties.
* Ability to anticipate and resolve documentation-related challenges in a fast-paced project environment.
* Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and capable of learning new software systems quickly.
* Strong time management and multitasking skills to manage multiple documentation workflows simultaneously.
Personal Attributes & Professional Knowledge and Skills:
This role requires you to demonstrate:
* Consistency and professionalism in your work.
* Reliability and dependability in meeting deadlines and delivering results.
* Responsiveness to customer needs and effective communication skills.
* Supportiveness and ability to work well with colleagues.
* Effectiveness in managing your time and workload.
* Initiative and willingness to take responsibility for your work and actions.
* Commitment to quality and continuous improvement.
* Absence of arrogance and pride.
* An openness to feedback and willingness to learn from criticism.
* Results-oriented mindset and proactive problem-solving skills.
About Us:
This is a great opportunity to join our team and contribute to the success of our projects.