Manager, Conferences – Gartner – Sydney, NSW, AU
As a Logistics Conference Manager, you will be responsible for planning and delivering world‐class C‐level conferences across the ANZ region. Your duties will include venue sourcing and selection, budget forecasting, calendar management, staff scheduling, onsite execution, process improvement, project management, stakeholder relationships and team travel. You will work closely with the Gartner C‐level Communities Logistics Team to create exceptional customer experiences for every attendee, sponsor and associate at our events.
What you will do
* Communicate and collaborate across event teams to ensure seamless delivery of world‐class events
* Review, approve and sign Inner Circle Dinner contracts up to $25k
* Partner with the Venue Sourcing team to review and approve all Executive Summit venue proposals
* Plan and execute Executive Summits and Inner Circle Dinners
* Establish yourself as a regional expert and trusted partner, providing feedback, communicating challenges and opportunities, innovating to scale, and maintaining strong relationships with key stakeholders
* Contribute ideas for event innovations and process improvements to enhance the C‐level Communities product and brand
* Manage supplier setup and facilitate payments within internal systems
* Financial management: produce monthly regional forecast reports, negotiate, create accurate and timely budget forecasts, make strategic spending decisions, initiate escalations for approvals, and provide guidance to the team
* Demonstrate a proficient understanding of virtual platforms and deliver virtual events as Tech Lead
* Frequent review and management of team process documents, trainings, change requests and communications
* Collaborate with peers and Regional Managers to design processes for efficiency and scalability where applicable
* Identify gaps in process, communication, partnerships and deliverables to continuously improve value
* Assist with the production of Gartner C‐Level Communities company events
* Support Gartner Destinations Conferences as needed
* Support special projects as required
* Plan and deliver C‐level Communities Global Executive programs, launch programs and international programs as needed
* Recruit, onboard and train new hires at Senior Planner and Planner levels as required
What you will need
* Bachelor's degree with focus on events or marketing preferred, but not required
* 4‐6+ years of event experience
* Proven budget experience, project management and strategic planning
* Strategic and creative thinker capable of developing and delivering clear, concise briefs
* Knowledge of virtual event delivery platforms – Webex and MS Teams host role, screen sharing, breakout feature and troubleshooting
* Knowledge of hotel, travel and meeting planning business, particularly in terms of normal service expectations
* Understanding of event logistics and technical production
* Ideally, varied event experience covering every element of event planning
* Proven financial management abilities
* Vendor management experience
* Attention to detail
* Highly organized
* Strong written and verbal communication skills
* Multi‐tasking and ability to manage multiple deadlines in a fast‐paced environment
* Strategic and client‐focused with excellent customer service skills
* Proven success working in a collaborative environment
* Solution‐oriented with a high sense of urgency
* Ability to build and maintain relationships professionally
* Maintain composure in a fast‐paced environment
* Innovative mindset, consistently generating new ideas to improve events
* Ability to work both independently and as part of a team
* Proficiency in the MS Office suite, including Word, Excel and PowerPoint
* Travel 5‐10 times per year (up to 3‐6 days per trip) domestically
The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.
Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including those with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by calling Human Resources at +1 (203) 964‐0096 or by emailing ApplicantAccommodations@gartner.com.
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