- Personal Assistant - Radiation Oncology
Calvary Mater Newcastle – Permanent Full‑Time
About The Role
We are looking for a professional and organised Personal Assistant to provide high level administrative support to the Director and Staff Specialists within the Radiation Oncology Department at Calvary Mater Newcastle. This role requires strong attention to detail, effective time management, and the ability to manage confidential information with a high level of discretion.
Responsibilities
* Provide comprehensive administrative assistance including triaging telephone calls, patient and staff enquiries, collection and distribution of mail, preparing correspondence and documentation, filing, maintaining calendars and email for other staff, arranging meetings, agendas and minutes, sending emails, arranging catering, preparation of presentations and conference material, journal searches and other administrative duties as directed by the Administration Department Lead and/or Director.
* reschedule patient appointments in accordance with Radiation Oncology business rules and clinical staff availability.
* Prepare and distribute patient referrals and other relevant medical documentation and records.
About You
* Highly organised and professional administrator.
* High attention to detail with strong time management skills.
* Ability to manage competing priorities in a fast‑paced environment.
* Effective communicator.
Employment Details
Salary Classification: Administration Officer Level 4 Year 1 - 2
Remuneration: $37.91 to $38.78 per hour + super + annual leave loading
For more information contact and quote position
Working with Us
We work together to be a source of healing, hope and nurturing to the people and communities we serve. As we work, our values are visible in how we act and treat each other. We care for our people by providing a safe, equitable, inclusive and welcoming work environment that respects each person and their contribution to our purpose of ?Being for Others?.
We are an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area, including Coronary Care and Cardiology, Surgery, Intensive Care, General Medicine, Research and 24/7 Emergency Care.
In addition to an uplifting work environment, our people benefit from:
* Work‑life balance with 8‑hour shifts with an ADO
* On‑site parking
* Clinical Scholarships and Tertiary Training opportunities
* Up to $15,900 in salary packaging options plus extra savings with meal entertainment packaging and novated car leasing
* Discounted health insurance and technology products
* Calvary Healthy Body and Mind Portal ? Live classes, recipes, challenges
* Fitness Passport and Employee Assistance Program
* Leave entitlement balances transferred for NSW Health employees
* Gender neutral parental leave
Pre‑Employment Conditions
* Be an Australian citizen, permanent resident or hold a visa with unlimited rights to work in Australia.
* Successfully complete pre‑employment checks, including reference checks, work rights, criminal history check and WWCC.
* Provide evidence of immunisation as required for the role.
Join our team today
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